The Tax Verification routines can be run at any time during the year to make sure the real estate and tax billing records are correct. The table below describes the function of each selection. Most errors will need to be corrected by NDS Technical Support. Either fax or e-mail the result of these routines to Technical Support (fax 207-781-3726) and turn the diagnostic modem on.
1.
System reads through the files REMAST1, REMAST2, and PPMAST, looking for duplicate real estate/personal property masters for the same property IDs and reports any duplicates. Each occurrence will need to be corrected.
2.
System reads through the files REMAST1 and REMAST2 and reports any extraneous REMAST2 records. Each occurrence will need to be corrected.
3.
System reads through the file REMAST1 and reports properties with no tax account numbers assigned or properties that have the same tax account number assigned. Each occurrence will need to be corrected.
4.
System reads through the file TAXMAST and reports any tax master accounts with the same tax account number. Each occurrence will need to be corrected.
5.
System reads through the file TXDETAIL and reports any tax detail records (taxes, payments, liens, interest, etc.) that are not linked to a specific tax master. Each occurrence will need to be corrected. These findings are common.
6.
System reads through the files TAXMAST and TXDETAIL and reports any accounts whose balance on the tax master does not equal the total of the corresponding tax detail records. To correct, run the Tax Master Utility Reset Balances from Detail. Once that routine completes, run the Tax Verification Report again for this selection. If the system still reports account numbers, make sure selection 5 has been run and is clear of accounts. If so, contact NDS Technical Support.
7.
System reads through the files TXDETAIL and TAXMAST and reports accounts that have overpaid the upcoming tax bill from previous pre-payments. The pre-payments must have previously been entered against the correct due date. For example, if the current tax year due date is 0100 and the customer is pre-paying for 2001 taxes, the tax receipt will need to be applied to the due date 0101. Accounts will not be reported if pre-payments were entered in any other fashion. Findings are informational and do not determine an error.
8.
System reads through the files REMAST1 and TAXMAST comparing names and addresses between the two files. Findings are informational and do not determine an error.
9.
System reads through the file TAXMAST and reports accounts with the same Property ID. There may be different owners of the same property from previous years, so findings are informational and do not determine an error.
10.
System reads through the file REMAST1 and reports accounts whose exemption amounts exceed the total assessed value. Each occurrence will need to be corrected.
11.
System reads through the file TXDETAIL and reports accounts that have overpayments for any due date, including upcoming bill. Findings are informational and do not determine an error.
12.
System reads through the file TXDETAIL and reports accounts with invalid due dates or tax codes. Each occurrence will need to be corrected.
On the menu bar, click the following successive menu items: View • Tax Billing Utilities • Tax Master • Reset Balances From Detail .
From Main Menu, choose Tax Billing. From Tax Billing main menu, choose 6. Utilities, then 20. Tax Master Utilities, then 1. Reset Balances from Detail . Choose Real Estate, Personal Property, or both. There is no harm in doing both, so choose 3. Both.