Check Entry - Totals Area

Use the Totals Area to monitor the totals, to display the Other Deductions Window, and to handle prepaid checks. The table following the window example describes the Totals Area in Payroll Check Entry and Permanent Payroll Check Entry.

To display the Totals Area, open Payroll Check Entry or Permanent Payroll Check Entry. The program automatically calculates and displays the totals fields.

To direct the program to replace manually entered standard deductions and scheduled deductions with the original calculated values, position the cursor over any of the totals fields, right-click to display the shortcut menu, and then click Recalculate Deductions from Gross.

Totals Area Prompts Tip: To see more information about a field, click the hyperlink for the field name.
Total Time	Displays the total time (usually expressed in hours or days) for all of the detail lines.
Gross Pay	Displays the Gross Pay total for all of the detail lines.
Net Pay	Displays the Net pay total for this paycheck. Net Pay = Gross Pay - Deductions Note: If the Net Pay is a negative value, you will see the following message. If the negative amount is correct, click OK. The check will not print, however the amounts will be posted. If the negative amount is incorrect, click Cancel. You can then make the corrections to the pay detail, standard deductions, or scheduled deductions. The message does not appear when entering a Reverse Check. You can see a list of employees with negative Net Pay on the Check Register - Negative Net Pay List that runs with the Check Register - Payroll Check Edit Register. The Merge Payroll Checks process does not merge negative checks.
	To enter Other Deductions (described in the Scheduled Deductions Area), click Other Deds, or press [ENTER] if the button is in focus. You will then see the Other Deductions Window.
Manual Check	To override the standard or scheduled deductions, select the Manual Check box. Then click Deductions to make your changes. Note: For more information, refer to the topic, Advanced Feature - Entering Manual Checks.
Prepaid Check	To specify that this payroll check was prepaid, select the Prepaid Check box, and then enter the Check Number. (predefined) Note: For more information, refer to the topic, Advanced Feature - Entering Prepaid Checks.
Chk #	Enter the payroll Check Number for prepaid checks. (8.0 numeric) Note: To activate the Check Number field, you must first select the Prepaid Check box.