Detail Report Instructions

Use the Detail Report to print the current year balances for the Tax Accounts along with the corresponding detail transaction amounts for each billing.  The Detail Report compares the balances in the Tax Account to the detail transaction amounts for a specific tax year, and the proof column lists any discrepancies found.  You can tailor the report by selecting the Account Type, the names included, the sort sequence, and whether or not to include accounts with zero balances.

Notes:

• This report is also known as the Taxes Receivable Detail Report.

• For more information about running reports, see Print View.

Directions:

• Click Reporting from the Menu Bar, and next click Detail Report.
  Keyboard shortcut:  [ALT] [p] [d]

• At the prompt window, choose the selections.  To see the report prompt options, click More.

  Detail Report Prompt Options
  Type	To limit the type of properties included in the report, click an Account Type in the drop-down list. Examples: 1 - Real Estate 2 - Personal Property 3 - Supplemental 4 - Supplemental 5 - Supplemental
  Selected	To limit the names included in the report, click a letter of the alphabet in the drop-down list. NOTE:  To include all names, leave Selected blank.
  Sort	To set the sort sequence, click one of the following: Owner Name Account Number
  Detail	To limit the amount of detail on the report click one of the following: Print All: Includes all Tax Accounts Balances Only: Includes only Tax Accounts with balances not equal to zero
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• To see the report sample, click More.

  Selection Parameters for this Report Sample:
  Type = 1 Real Estate	Selected Letters = I
  Sort = Owner Name	Detail = Print All

• To see descriptions of the report fields, click More.

  Detail Report Fields
  Acct#	Tax Account Number.
  Name	Current owner's name (Name 1).
  Property ID	Includes Map, Lot, Subdivision, and Type.
  Curr Yr Balance	Balance for the current year.
  First Billing	Total of the detail transaction amounts that apply to the first billing within the tax year.
  Second Billing	Total of the detail transaction amounts that apply to the second billing within the tax year (if applicable).
  Proof	Difference between the current year balance and the sum of the detail transaction amounts.
  Prior Yrs Balance	Calculated total = Balance Due for Prior Year (last year) + Balance Due for Two-Plus Prior Years (before last year).