Place of Service Maintenance

Use Place of Service Maintenance to maintain Place of Service IDs which are codes associated with Locations and Location Codes.  For each Place of Service ID you can assign individual Place of Service Print Codes to correspond to the different insurance Form Types you have set up.  Place of Service Print Codes print on the HCFA 1500 form (box 24B of the red form).  Each insurance carrier will provide you with an updated list of their Place of Service Codes.

Example:  Associating Place Of Service with Location Codes

This is a 2-step process.  First, in Place of Service Maintenance, create a Place of Service ID 03 (for example) for the BC/BS office location.  Next, use Location Maintenance to retrieve the location record for your office and enter the Place Of Service ID 03 in the Place of Treatment field.  The billing process uses the Place Of Service ID to retrieve the Place Of Service Form Type Print Code for the corresponding Form Type that is being billed.  The Place of Service Form Type Print Code then prints on the appropriate claim form.

Tips:  

• Place of Service Codes are also called or known as Place of Service IDs and Place of Treatment Codes.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Place of Service Maintenance, click More.

   

  • Click File Maintenance from the Menu Bar, click Standard Maintenance and then click Place of Service.

  • Or, create a Function Key to be used as a keyboard shortcut.

   

• Creating a new Place of Service, click More.

   

  Enter the new Place of Service ID and click Retrieve or press [ENTER] if the button is in focus.

  Tip:  To indicate that you are building a new Place of Service, displays near the Place of Service ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Place of Service Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for that field name.
  Place of Service ID	Enter the ID assigned to this Place of Service.  Place of Service IDs are user-defined. (2.0 numeric) Tip:  When creating the Place of Service ID you may find it handy to use the same code as the Form Type Print Code of a Form Type that you frequently use. Example:  If the BC/BS's Place of Service for office is 03, you may find it helpful to create a Place of Service ID of 03 for office.
  	To update the new or changed information click Save or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION:  If you forget to click Save, you may lose your changes.
  	You can use Search to view all of the existing Place of Service IDs.  From the Search list you can select a Place of Service to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing Place of Service, enter the ID and click Retrieve or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + t]
  Private Statement	Enter the Place of Service Code that will print on patients' private statements for patients who were treated at this location.  Enter a brief description that is meaningful to the patient that describes the Place of Treatment to the patient. (6 characters) Example:  OFFICE Tip:  If you do print the Place of Service Codes on private statements, you may find it helpful to assign the Private Statement Place of Service to be the same code that prints for Medicare Place of Service.
  Note:  Because you can tailor the labels of the nine Form Type fields, the field labels in your software may not match the field names listed below.
  Form Type Print Code 1	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters) Tip:  If you use the same Place of Service Print Code for each Form Type you can use the copy and paste commands to quickly enter the information for each successive Form Type. Keyboard shortcuts:  [CTRL + c] = copy and [CTRL + v] = paste
  Form Type Print Code 2	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 3	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 4	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 5	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 6	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 7	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 8	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)
  Form Type Print Code 9	Enter the Place of Service Code to print for this insurance Form Type.  The different Place of Service Codes assigned here will print on the appropriate claim forms. (6 characters)

• Editing an existing Place of Service, click More.

   CAUTION!  If you forget to click Save, you may lose your changes.

  1. To display the record to be changed, enter the Place of Service ID and click Retrieve or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Place of Service ID, you can click Search to see a list of Places of Service.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click  Save or press [ENTER].
     Keyboard shortcut:  [ALT + s]

• Deleting a Place of Service, click More.

  1. To display the record to be deleted, enter the Place of Service ID and click Retrieve or press [ENTER]
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Place of Service ID, you can click Search to see a list of Places of Service.

  2. Click File from the Menu Bar, and then click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click the Proceed button to delete the record
     or, click the Cancel button to escape from the delete routine.
     
     Example:
     
     
     
     Note:  After you click Proceed, you will see the following message on the Status Bar.