Permanent Pay Transfer Prompt Options

Note:  If this is the first time you are transferring paycheck information for the selected Run Code during this Payroll Run, enter the information at the Edit Payroll Check Dates prompt.  If this is the first time your are transferring paycheck information during this Payroll Run, enter the date at the Direct Deposit Transmission Date prompt.

Run Code

Click the appropriate Run Code in the drop-down list. (predefined)

Tip:  If you do not use multiple Run Codes, simply leave the default for Run Code 1.

Restart Employee Number

If the last transfer failed, you can restart the transfer at a selected employee.  Enter the Employee Number of the last good employee transferred.  (7 digits)

Initialize Weekly Pay Records

To specify if you want to clear all of the paycheck records from the previous pay period, including records that were entered using Payroll Check Entry:

• To initialize the weekly pay records, select the box.

• To skip the initialization, de-select the box.

Caution:  Use this option only once, at the beginning of each pay period.  For example, if you run this program more than once to transfer multiple Run Codes separately, only initialize the pay records during the first transfer.

Recalculate Deductions

To specify if you want to recalculate the standard deductions and scheduled deductions for all transferred paychecks:

• To recalculate deductions, select the box.

• To skip the recalculation of the deductions, de-select the box.

Tips:

• Normally, the new calculations only affect the target paychecks for the current pay period, not the information entered during Permanent Payroll Check Entry.
  
  However, if you select Update Permanent Pay Records, then both the source permanent paychecks and the target current pay period checks are updated.

• This option updates all deductions, even deductions manually overridden during Permanent Payroll Check Entry.

• If any of the employees to be transferred are in the Prenote period, you should select Recalculate Deductions so the direct deposit Scheduled Deductions that are in Prenote will be set to zero.
  Example:  If an employee plans to have $ 50.00 per week deposited to a savings account, the Recalculate Deductions option zeros out the scheduled deduction amount for Savings while paper checks are being printed during the Prenote period.  Beyond the Prenote period, the deduction is not zeroed out and the direct deposit for $50.00 is withheld and deposited into the employee's savings account.

Update Permanent Pay Records

To specify if you want to update the deductions in the source files, which are the Permanent Payroll Check Entry files:

• To update permanent pay records, select the box along with the Recalculate Deductions box.

• To skip the update of the permanent pay records, de-select the box.

To start the Permanent Pay Transfer, click Proceed, or press [ENTER].  You will then see the status messages in the Status Window.

Keyboard shortcut:  [ALT + p]

Or to close the program without running the transfer, click Cancel .  Keyboard shortcut:  [ALT + c]

If the Permanent Paychecks have already been transferred for the selected run code, the following message is displayed.  Click Yes to continue or click No to stop and return to Payroll Processing.

Permanent Pay Transfer Status Window

Displays messages that indicate the progress of the transfer process.

Note:  If you see the error message No records found that qualify, then you may have attempted to transfer a Run Code with no employees entered into Permanent Payroll Check Entry.

To print the status window messages, click Print or to save the messages, click Save As

After you see the Process Complete for Run Code message in the Status Window, click Close  to close the window.