1500 Forms Print Instructions

Use the 1500 Forms Print Instructions to print the 1500 claim forms required by HCFA for submitting all Medicare claims.  Private insurers and commercial insurance companies may require that patient claims be submitted for reimbursement using the 1500 form as well.

Notes:

• You can print an individual 1500 form as an instant form as well.  For more information, see Print Instant Forms Instructions routine.

• Generally, you will print 1500 forms for a specific form type at a time.

• Currently, Medicare requires all large practices to submit medicare claims electronically and gives smaller practices the option of either sending claims electronically or printing the claims and sending them by mail.

• For more information about the buttons on the toolbar, see the Reporting Toolbar.

Directions:

To see directions for...

• Opening the 1500 Forms Print Instructions, click More.

   

  1.  Click Billing Functions from the Menu Bar.

  2.  Click Forms Printing.

  3.  Click 1500 Forms.
  
  Or, use the keyboard shortcut:  [ALT] [b] [f] [ENTER].

   

  1500 Forms Print Instructions Window Example:

  

   

• Choosing the Selections at the Prompt Window, , click More.

   

  1500 Forms Print Instructions Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Billing Date	To accept the Workfile Build Date as the claim Billing Date, press [TAB] or enter another date as the 1500 form date. (mmddccyy - slashes and century optional) Tip:  You can back-date the billing date if needed.  For example, if you normally run 1500 forms on Monday, but a particular Monday is a holiday, you can run the 1500 forms on Tuesday instead but enter Monday's date as the billing date.
  Claims Parameters
  Form Types	To select all forms types to print for 1500 forms, click Select All Form Types. To select specific Form Types to print for 1500 forms, click the appropriate Form Type name in the list. Tip:  Generally, you will print 1500 forms for a specific form type.
  Providers	To limit printing 1500 forms for specified providers, enter the beginning Provider ID in the range, followed by a dash (-), and then the ending Provider ID in the range. Tip:  Generally to include all providers, leave Providers blank.
  Locations	To limit printing 1500 forms for specified locations, enter the beginning Location ID in the range, followed by a dash (-), and then the ending Location ID in the range. Tip:  Generally to include all locations, leave Locations blank.
  Groups	To limit printing 1500 forms for specified groups, enter the beginning Group ID in the range, followed by a dash (-), and then the ending Group ID in the range. Tip:  Generally to include all groups, leave groups blank.
  Sort By	To specify the method for sorting and printing the claim forms, click to select the appropriate boxes. Sort By options: Insurance Code - prints forms in Insurance Code order Insurance Name - prints forms in Insurance Name order Account # - prints forms in Patient Account Number order Patient Name  - prints forms alphabetically in patient name order Group #  - prints forms in Group Number order Provider - prints forms in Provider ID order Location - prints forms in Location Code order Date of Service  - prints forms in Service Date order Note:  NDS recommends that you select to sort by Insurance Code and second by Account # or Patient Name.  By sorting this way the claims print alphabetically or numerically within each insurance.
  Type Processing	To specify the type of 1500 form processing, select one of the following: Normal Billing Run - prints all 1500 forms that qualified based on the parameters entered above. Restart Normal Run - prints all 1500 forms that did not print during the normal run.  For example, if your 1500 form run aborted unexpectedly, perhaps during a printer jam, you can restart it.   Note:  For directions, see below. Specified Accounts - prints 1500 forms for specified patient accounts Notes:    Claim information comes from the ticket file not the billing workfile.   You can use this option to print individual 1500 forms. For directions, see below. Print From PI## - prints 1500 forms from a Print Insurance number. Note:  For directions, see below.
  Select Status to Print	To print 1500 forms for a specific patient status, click a choice in the drop-down list. Note:  This field is only available if you select Normal Billing Run as the Type Processing.
  Restart Normal Run Note:  The following field is only available if you choose Restart Normal Billing Run as the Type Processing.
  Enter Last Account # That Printed	If this is a restart run, enter the patient account number of the last good 1500 form that printed. (up to 6 characters) Notes: In addition, you must select the specific Form Type to restart on.  This allows INSight to determine which claim to restart on as the patient may have a secondary claim to another insurer in the workfile.  After you print the specific form type INSight allows you to print all remaining form types together. Example: If your printer jammed on patient account number 4075 and form type Aetna, enter 4075 and select the Form Type Aetna during the restart to indicate it is the patient to start printing. To indicate this is a restart 1500 form run, make sure you select Restart Normal Billing Run.  When you select this box, the Enter Last Account # That Printed field is activated. When you run a restart, make sure that all your other options are the same as the original print run (except for Form Type).
  Specified Accounts Note:  The following fields are only available if you choose Specified Accounts for Type Processing.
  Enter Accounts	Entry Options: To print a single 1500 form, enter the desired patient account number and press [ENTER]. To print a group of 1500 forms, build a list of patient account numbers by entering the first patient account number followed by a "," (comma) then the next patient account number in your list.  Continue entering in this fashion until your list is built.  To complete the list, press [ENTER]. Note:  To search for the appropriate patient account number, click Search .
  Include Open Admission Tickets?	To include open admission tickets on the 1500 form, click to select the box. To omit open admission tickets from the 1500 form, make sure the box is de-selected. Note:  Select to include open admission tickets if you do hospital billing for charges that have admission dates with no discharge dates and you want to bill them.
  Print From PI## Note:  The following field is only available if you choose Print From PI## as the Type Processing.
  Enter Print Image Number	Enter the print insurance number to create a print image for. Notes:    The Print Insurance number is assigned during EMC Table Maintenance.   Generally, you will print to a file printer and then send the file electronically to the carrier.
  	Displays the default printer number.  For more information, see Printing Options.
  	To print a test pattern to check the alignment of the 1500 forms in the printer, click Align. Keyboard shortcut:  [ALT + a] Notes: After the test pattern prints, check the alignment.  If the form is not aligned, make adjustments and click Alignment. When the form is aligned correctly, proceed by clicking Print. The test pattern will print the Xs in the top portion of the 1500 form for the patient name and address, 1500 form date, patient account number and patient balance and Xs for the first line of ticket detail in the detail area of the 1500 form.
  	To generate the report, click Print or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click 1500 Forms Print Sample.