Ethnicity Maintenance

Use Ethnicity Maintenance to maintain codes and full names for groups of people who have the same culture and traditions.  Ethnicity can be used to describe sub-cultures of race.  Ethnicity can be used for reporting purposes.

Tip:  For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Ethnicity Maintenance, click More.

   

  1.  Click File Maintenance from the Menu Bar.

  2.  Click Standard Maintenance.

  3.  Then click Ethnicity.

   

  Ethnicity Maintenance Window Example:

  

   

• Creating a New Ethnicity record, click More.

   

  Ethnicity Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Ethnic Code	Enter the unique code for the ethnic group. (up to 3 characters) Tip:  If you are building a new ethnic code, New  displays near the ethnic code.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing race codes, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing ethnic code, enter the race code and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Ethnicity	Enter the full name of the ethnic group. (up to 20 characters)

   

• Editing an Existing Ethnicity record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the ethnic code and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the ethnic code, you can click Search  to see a list of ethnic groups.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Ethnicity record, click More.

   

  1.  To display the record to be deleted, enter the ethnicity code and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the ethnicity code, you can click Search  to see a list of ethnic groups.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.