Account Balance Inquiry - Overview
Use the Account Balance Inquiry to display Period Balances for a selected G/L Account Number and compare it to actual, history and budget period amounts if desired. The Inquiry includes three comparison columns that you select with each column row representing a Period. This allows you to compare up to three different data sources at a time to the Account Number's period balances.
Tip: The comparison of data sources is also available in a similar format during Budget Maintenance.
Directions:
To open click Daily Work from
the Menu and then click Account Balance Inquiry.
Tip: Or, use the keyboard
shortcut: [ALT] [a] [q] [a].
Note: You may also be able to access the General Ledger menu
while in another INVISION application. To activate the General
Ledger menu in another application, the G/L
Application Control must be set up for the application during installation.
Account Balance Inquiry Window Example:
To view the Period Balances for a specific account:
1. Open the Account Balances Inquiry to display the Detail window.
2. Enter the Account
Number that you want to display.
Tip: If you do not know the Account Number, click Search .
3. Select the Source Options for each column.
4. Click Retrieve
or press [ENTER].
Keyboard shortcut: [ALT + t]
Account Balance Inquiry - Detail Window Prompts
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Enter the Account Number that you want to display. (format varies) Tip:
To Search for
the Account, click Search |
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Displays the Account Description for your reference. |
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Use the Columns Source 1-3 to specify the source data to display in the columns for comparison. For each column, you can specify one of three sources of data including actuals, history, or a budget. You can mix and match the sources as desired; for example, you can display three different budgets in the comparison columns. |
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In the drop-down list, click the option for the data source that you want to display in the first comparison column. (predefined) Options:
Tip: The description of the column displays next to the Column Option. |
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In the drop-down list, click the option for the data source that you want to display in the second comparison column. (predefined) Tip: The description of the column displays next to the Column Option. |
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In the drop-down list, click the option for the data source that you want to display in the third comparison column. (predefined) Tip: The description of the column displays next to the Column Option. |
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History Year |
If you specify History for a Column Option, at the prompt you must enter the Fiscal Year that you want to display and then press [ENTER]. (CCYY) |
If you specify Budget for a Column Option, at the prompt you must enter the Budget Name that you want to display and then press [ENTER]. (up to 5 characters) Tip:
If you do not know the Budget Name, click Search
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Show YTD Balances |
To specify if you want to display YTD Balances for actuals:
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To load the source data for the specified Account Number, click Retrieve. Keyboard shortcut: [ALT + t] |
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Account Inquiry Display |
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The Period column displays the Period Number and Period Description in each row. |
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Displays the amounts for the source data selected above. Tip: You can compare data sources including actuals, history, and other budgets. |
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Displays the amounts for the source data selected above. |
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Displays the amounts for the source data selected above. |
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Each column displays the Beginning Balance for the account. |
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Each column displays the Ending Balance for the account. |