Open Purchase Order Transfer - Instructions

Use the Open Purchase Order Transfer routine to change the account number on all purchase orders from the appropriation account number entered during purchase order entry to the GL Account Number assigned to the first line of the alpha table YR-END.  For customers not using a prior year company, this allows last years purchase orders to post to a separate general ledger account and does not affect the current Appropriation Master amounts.

To see directions for...

• Opening the Open Purchase Order Transfer Routine, click More.

   

  1.  Click Utilities from the Menu Bar.

  2.  Click Fiscal Year End.

  3.  Click Open Purchase Order Transfer.
  
  Or, use the keyboard shortcut:  [ALT] [t] [f] [p].

   

  Open Purchase Order Transfer Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  Open Purchase Order Transfer Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Have you backed up all files?	If you have backed up your files, click to select this box.   Important:  A system backup needs to have already been made and labeled Fiscal Year End 20xx before you begin.
  	To run the routine and generate the report, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p] Note:  The total amount of purchase orders changed displays.  No general ledger entry is made.
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .