MSR Export Destination Maintenance

Use MSR Export Destination Maintenance to maintain information about the transmission file name and location.

Tips:  

• For information on the timing and sequence of MSR Magnetic Filing tasks, see MSR Magnetic Filing Procedure.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening MSR Export Destination File Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Government Reports.

  3. Click MSR Magnetic Filing.

  4. Click MSR Export Destination FM.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [e] [g] [m] [m].

   

  MSR Export Destination Maintenance Window Example:

  

   

• Creating a new MSR Export Destination Record, click More.

   

  To create a new record choose one of these methods:

  • Enter the new Destination ID and click Retrieve , or press [ENTER].
    Keyboard shortcut:  [ALT + t]

  • Or, enter the new Destination ID and click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new Destination record, New  displays near the Destination ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.  Normally, you only need one Destination record defined.

   

  MSR Export Destination Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Destination ID	Enter the Destination ID for this file name and location.  (up to 20 characters) Tip:  NDS recommends "MSREXPORT", although any ID is acceptable.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Destination records, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut: [ALT + r]
  	To display an existing Destination record, enter the Destination ID and click Retrieve, or press [ENTER]. Keyboard shortcut: [ALT + t]
  File Type	Always click No Delimiter in the drop-down list.  (predefined)
  File Name	Enter the path and name of the transmission file.  (up to 80 characters) Example:  c:\klhtemp\TCPOR09.06A Notes:  The path and file name use the following format: Path:  Enter the path for the location to store the file on your PC.  In the example, the path is c:\klhtemp. File Name: EEEEE or EEEEEE (5 or 6 characters).  Enter the employer code assigned to your facility by the MSRS agency.  In the above example, the employer code is TCPOR. MM (2 characters):  Enter the number of the month for the report.  In the above example, the month is 09 (September). Decimal YY (2 characters):  Following the decimal, enter the year of the report.  In the above example the year is 06 (2006). A - Z:  Enter a code that uniquely identifies this file from others for the same employer, reporting month, and reporting year.  Usually enter A.
  Category	Enter the Category ID that is used to group transactions together for processing purposes, if applicable.
  Header Record	Leave this option de-selected.  The program automatically creates the proper header record, regardless of this setting.
  Tail Record	Leave this option de-selected.  The program automatically creates the proper tail record, regardless of this setting.

   

• Editing an existing MSR Export Destination Record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1. To display the record to be changed, enter the Destination ID and click Retrieve , or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     
     Tip:  If you do not know the Destination ID, you can click Search  to see a list of Destination records.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing MSR Export Destination Record, click More.

   

  1. To display the record to be deleted, enter the Destination IDand click Retrieve , or press [ENTER].
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Destination ID, you can click Search  to see a list of Destination records.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

   

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.