Advanced Feature - Entering Manual Checks

Use the Manual Check Flag in the Check Entry Totals Area when you need to override the automatic deduction calculations for an employee's paycheck.  You can control the gross amount, tax deductions, and other withholding amounts.  This is useful when you need to force a specific net amount for a paycheck.

Directions:

1. During Check Entry, fill in the Employee Number Area normally.

2. Select the Manual Check Flag in the Totals Area.
   Note:  It is okay to select the flag after completing the Pay Detail Area in Step 3.  You can simply override the calculated deduction amounts.

3. Enter the time worked or paid amount in the Pay Detail Area.
   Note:  To add an Other Pay Code to the employee on-the-fly, follow the directions for adding Other Pay Codes dynamically.

4. To override the calculated standard and scheduled deductions, click Deductions in the Buttons Area, and then enter the changes.

5. When you are finished, click Done.
   Note:  The program automatically resets the Manual Check Flag to the de-selected setting for the next paycheck.

Notes:

• If you select the Manual Check Flag, the program still automatically calculates the Medicare FICA Withholding Amount and the Regular FICA Withholding Amount.

• If you select the Manual Check Flag and change a scheduled deduction that is FICA exempt (determined by the Deduction Exemptions), the program automatically recalculates the appropriate FICA withholding amounts and the Net Pay.

• To reset all of the deductions back to the automatically calculated amounts, position the cursor over any of the totals fields, right-click to display the shortcut menu, and then click Recalculate Deductions from Gross.