Check Register - Warrant Statement Maintenance

Use Check Register - Warrant Statement Maintenance to maintain the lines of text that print on the Check Register - Treasurer's Warrant Report and the PR A/P Check Register.  The report prints a sign-off page for the treasurer.  For example, municipalities frequently require that the Check Register be approved, which is indicated by the signed warrant page.

Tip:  For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Check Register - Warrant Statement Maintenance, click More.

   

  1. Click Utilities from the Menu Bar.

  2. Click Misc Utilities.

  3. Click Check Register Warrant Statement.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [t] [u] [s].

   

  Check Register Warrant Statement Maintenance Window Example:

  

   

• Creating a Warrant Statement, click More.

   

  Note:  Because there is only one Warrant Statement, you can not create a new Warrant Statement.  To maintain the Warrant Statement, see the instructions for editing later in this topic.

   

• Editing the Warrant Statement, click More.

   

  CAUTION:  To avoid losing data, you must save changed records.

  1. To display the record to be changed, simply open Warrant Statement Maintenance.  The record automatically displays.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  Warrant Statement Maintenance Prompts Tips: To see more information about a field, click the hyperlink for the field name. To expand the size of a field, point to the right field border. When the pointer changes into a horizontal double-headed arrow , drag the border to the right.
  Description Lines 1-3	Enter the text to appear in Lines 1 through 3 on the Treasurer's Warrant Statement.  (up to 75 characters) Tips: These lines appear centered in the report. You can leave any or all fields blank, if desired.
  Description Line 4	Enter the text to appear in Line 4 on the Treasurer's Warrant Statement.  (up to 25 characters) Tips: This line appears left-aligned, above the blank signature lines. Examples:  "Signatures...", "City Council:", "Selectmen" You can leave this field blank, if desired.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save changed records.
  	To close the window without updating the data, click Cancel. Keyboard shortcut:  [ALT + c]

   

• Deleting the Warrant Statement, click More.

   

  Note:  You can not delete the Warrant Statement.  However, to remove the Warrant Statement text you can simply blank out each description line, and then click Save .