Bank Report Instructions

Use the Bank report to print an Open Item Report for specific Tax Accounts requested by a bank.  You can create a Bank Code and link it to specific Tax Account Numbers.  Then you can tailor the report to specific Bank Codes.  You can also limit the report to a range of Due Dates.

Notes:

• This report is also known as the Open Item Tax Detail Report.

• For more information about running reports, see Print View.

Directions:

• Click Reporting from the Menu Bar, and next click Bank Report.
  Keyboard shortcut:  [ALT] [p] [b]

• At the prompt window, enter the Bank Code and printing selections.

• To learn about maintaining Bank Code lists, click More.

  The Bank Code provides a convenient means for you to maintain different lists of Tax Account Numbers for different banks.  You must link one or more Tax Account Numbers to a specific Bank Code using the maintenance techniques described in the table below.

  Note:  The Bank Code field relates only to this report.

  Example:

  

   

  Bank Code Maintenance Instructions
  Task	Description
  See all existing Bank Code lists	Click the View button.
  See Tax Account Numbers for a specific Bank Code	Enter the Bank Code and press [TAB].
  Create a new Bank Code list	Enter a new Bank Code of your choice (up to three characters). Enter a valid Tax Account Number. Click the Add button. Repeat Steps 2 and 3 until all of the Tax Account Numbers that you want to print for the bank are added.
  Add an account to an existing Bank Code list	Enter an existing Bank Code. Enter a valid Tax Account Number. Click the Add button.
  Remove an account from a Bank Code list	If necessary, click View to display all of the Bank Codes and associated account numbers. Click the Tax Account Number that you want to delete so it becomes highlighted. Click the Delete button.
  Remove an entire Bank Code list	Enter the Bank Code and press [TAB]. Click the Delete All button. At the Delete Record prompt: Click Proceed to delete all Bank Codes Or, click Cancel to abort the delete function.
  Remove all Bank Code lists	Use one of the following methods to remove all bank codes: Click the View button to display all Bank Codes. Click the Delete All button. At the Delete Record prompt: Click Proceed to delete all Bank Codes Or, click Cancel to abort the delete function. Alternative:  Click the print option for Print and Remove.
  Print accounts for a specific Bank Code list	Enter an existing Bank Code.  (Leave Account Number blank.) Fill in the remaining print options. Click the Print button.
  Print accounts for all Bank Code lists	Leave Bank Code (and Account Number) blank. Fill in the remaining print options. Click the Print button.

   

• To enter the report options, click More.

  Bank Report Prompt Options
  Bank Code	Enter a new or existing code to maintain or print a list of accounts.  (1-3 characters)
  Account Number	Enter the Tax Account Number that you want to add to the Bank Code list.  (1-6 characters)
  	To see all accounts in the Bank Code List, click View. Keyboard shortcut:  [ALT + v]
  Bank Code List	Displays a list of Tax Account Numbers and the associated Bank Codes.
  	Click Add to add a Tax Account Number to the Bank Code list. Keyboard shortcut:  [ALT + a]
  	To remove a Tax Account Number from the Bank Code list: Click the account listed for the appropriate Bank Code so it is highlighted. Click Delete. Keyboard shortcut:  [ALT + d]
  	To delete all existing accounts and Bank Codes in the Bank Code list, click Delete All.
  Due Date Range	To limit the report to transactions within a specific range of Due Dates, enter the four digit code in the From and To fields.  (4.0) Note:  To include transactions for all Due Dates, leave the From and To fields blank.
  Print	Click one of the following options: Print:  Prints the report and leaves all Bank Codes intact. Print and Remove:  Prints the report and automatically deletes all Bank Codes in the list.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• To see the report sample, click More.

  Selection Parameters for this Report Sample:
  Bank Code = blank (all)	Range = blank (all)
  Print = Print

• To see descriptions of the report fields, click More.

  Open Item Report Fields
  Acct No	Tax Account Number
  Owner Name 1	Current owner's name (Name 1)
  Owner Name 2	Current owner's name (Name 2)
  Property ID	Includes Map, Lot, Subdivision, and Type
  Due DT	Due Date
  CD	Tax Type Code
  Amount	Detail Transaction Amount
  Trans Date	For transactions with a payment Tax Type Code, prints the Receipt Date.  For all other types of transactions, prints the Post Date.
  Subtotal	Subtotal amount for each Due Date Note:  Tax Type Codes determine how (or if) the transaction amount affects the subtotal and the balance.
  Balance	Total Balance Due Note:  Tax Type Codes determine how (or if) the transaction amount affects the subtotal and the balance.
  Acct No	Tax Account Number appears next to the balance for readability.