G/L State ID Table Maintenance (GLSTID)

Use G/L State ID Table Maintenance to maintain the State Employer Identification Number (referred to as the State ID) for every state requiring W-2 forms for employees.

Tip:  For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening G/L State ID Table Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Miscellaneous File Maintenance.

  3. Click Table FM.

  4. Click Alpha Tables.

  5. Click G/L State ID (G/L nn).
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [a] [s].

   

  G/L State ID Table Maintenance Window Example:

  

   

• Creating a new G/L State ID Table, click More.

   

  Note:  If a table does not already exist for a state, the program automatically creates the table when you click the State Code in the drop-down list.  To maintain the G/L State ID Tables, see the instructions for editing later in this topic.

   

• Editing an existing G/L State ID Table, click More.

   

  CAUTION:  To avoid losing data, you must save any changed records.

  1. To display the record to be changed, click the State Code in the drop-down list.
     Tip:  If the table for the specified state does not exist, the program automatically creates the table.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  G/L State ID Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	The program sets the Table ID to G/L nn, where nn indicates the State Code. Tip:  This program maintains a separate table for each State Code.  Each table contains a single record.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save changed records.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Table Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Table Description, which is the full name of the table.  (up to 79 characters)
  State Code	Click the State Code that you want to maintain in the drop-down list.  (predefined)
  State Abbreviation	Enter the two-character U.S. Postal Service abbreviation for the state.  (2 characters)
  State ID	Enter your facility's State Employer Identification Number (also called the State Tax ID).  (free text) Tips: You must maintain the State ID for every state in which you pay employees who must file tax returns. The State ID prints on the W-2 forms.

   

• Deleting an existing G/L State ID Table, click More.

   

  Note:  To maintain data integrity, you can not delete any G/L State ID tables.