Vacation/Sick Accrual Clear/Roll Process

Use the Vacation/Sick Accrual Clear/Roll routine to clear or roll the accrued vacation and sick hours.

Notes:

• If you base vacation and sick accrual time on the anniversary of the employee's hire date or contract date, do not run the Vacation/Sick Clear or Roll process.  Instead, you must manually maintain the vacation and sick accrued time and taken time.

• Run the clear or roll according to your facilities schedule for vacation and sick accrual.

• NDS recommends running a backup before any Month, Quarter, or Year End process.

Directions:

To see directions for...

• Opening the Clear/Roll routine, click More.

   

  1.  Click Utilities from the Menu Bar.

  2.  Click Month/Qtr/Year End Clear.

  3.  Click Vacation/Sick Accrual Clear/Roll.
  
  Or, use the keyboard shortcut:  [ALT] [t] [m] [v].

   

  Vacation/Sick Accrual Clear/Roll Process Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Vacation/Sick Accrual Clear/Roll Process Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Type	Specify if you want to clear or roll the accrued vacation and sick time by selecting one of the following options: 1 - Clear:  Clears the accrued vacation and sick time amounts.  The following fields are set to zero: Vacation Time Accrual Amount Per Period Sick Time Accrual Amount Per Period Vacation Time Amount Taken Sick Time Amount Taken Vacation Time Available Sick Time Available   2 - Roll:  Rolls the accrued vacation and sick time to available vacation and sick time; clears taken time as follows: Vacation Time Accrual Amount Per Period:  Set to match Vacation Time Available. Sick Time Accrual Amount Per Period:  Set to match Sick Time Available. Vacation Time Amount Taken:  Set to zero. Sick Time Amount Taken:  Set to zero.
  	To run the routine, click Proceed, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To escape from the routine, click Done. Keyboard shortcut:  [ALT + d]
  Status	Displays messages about the progress of the routine.
  	To save the status messages in a file for permanent archive, click Save.  You are then prompted to enter the file name and location. Keyboard shortcut:  [ALT + s]