Pre-Note Table Maintenance (PRE-NOTE)

Use Pre-Note Table Maintenance to define the meaning of Direct Deposit Transaction Codes that classify the type of transaction for a direct deposit.  For example, the codes indicate if the employee's direct deposit amount is deposited or charged to a checking or savings account.  There are two types of codes.  The Prenote Code indicates that the direct deposit is in the prenote testing phase.  The Send Code indicates the direct deposit is ready for live processing.

Tips:

• A Prenote Code is similar to a Send Code, but during the prenote testing phase there is no actual direct deposit transaction.

• The Prenote Date controls the testing period for setting up or changing direct deposit conditions for an employee.

• The Update Prenote Codes process automatically changes Prenote Codes to the associated Send Codes when the Prenote Date is reached.

• For more information about direct deposits, see the Advanced Feature - Setting Up Direct Deposit topic.

Directions:

To see directions for...

• Opening Pre-Note Table Maintenance, click More.

   

  1.  Click Payroll from the Menu.

  2.  Click Miscellaneous File Maintenance.

  3.  Click Table FM.

  4.  Click Numeric Tables.

  5.  Click Pre-Note Table (PRE-NOTE).
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [n] [p].

   

  Pre-Note Table Maintenance Window Example:

  

   

• Creating a Pre-Note Table, click More.

   

  Note:  You can not create a new Pre-Note Table.  The necessary table is created during the software installation and updates.  To maintain the Pre-Note Table, see the edit step.

   

• Editing the Pre-Note Table, click More.

   

  Pre-Note Table Maintenance Prompts
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the changed record.
  Pre-Note Codes Tip:  The following codes are applicable to employees who are in the prenote testing phase for a new or changed direct deposit setup.
  Deposit to Checking	Always enter 23.
  Charge to Checking	Always enter 28.
  Deposit to Savings	Always enter 33.
  Charge to Savings	Always enter 38.
  Send Codes Tip:  The following codes are applicable to employees who are in the live phase for direct deposit processing.
  Deposit to Checking	Always enter 22.
  Charge to Checking	Always enter 27.
  Deposit to Savings	Always enter 32.
  Charge to Savings	Always enter 37.

   

• Deleting the Pre-Note Table, click More.

   

  Note:  To maintain data integrity, you can not delete the Pre-Note table.