Payroll Check maintenance Window Prompts

Adding a PR Check

To add a PR Check:

1.  Enter the Check number to be added and press [Enter].

3.  Enter the employee number, enter the Check Date, and Check Amount.

4.  Select the proper Check Status.  The system defaults to Outstanding but can be changed to either Deleted or Voided.

5.  Press [ENTER] or click Save .

6.  When finished entering all checks, click Close .

Deleting a Check

 CAUTION:  To avoid losing data, you must save new or changed records.

Note:  Use these steps to mark outstanding checks that have cleared as deleted.

1.  In the Check # box, enter the Check Number to change.

2.  Press [ENTER] or click Retrieve .

3.  In the Status box, enter D or select Deleted in the drop-down list.

4.  To complete the changes, press [ENTER] or click Save .

5.  When finished with all Check Reconciliation work, click Close .

Voiding or Changing the Status of a Check

 CAUTION:  To avoid losing data, you must save new or changed information.

Note:  Checks marked as Voided will be cleared from the system the next time the PR Check Purge is run.

1.  In the Check # box, enter the Check Number to change.

2.  Press [ENTER] or click Retrieve .

3.  In the Status box, enter V or select Voided in the drop-down list.

4.  To complete the changes, press [ENTER] or click Save .

5.  When finished with all Check Reconciliation work, click Close .

Changing the Status of a Group of Checks

 CAUTION:  To avoid losing data, you must save new or changed information.

Note:  You can quickly change the Check Status for a group of checks to be Voided, Deleted or Outstanding.

1.  Click Enter  to identify that you want to change the Status for a group of checks.  The following screen is displayed.

2.  To select a group of checks select the appropriate Range By, in the drop-down list.
Note:  You can select to range by Check Number, Vendor Number, Check Dates or Check Amounts.

3.  Enter the From and To for the range of checks for which you wish to change the Status.

4.  To see the PR checks in the range, click Retrieve .

5.  To identify the appropriate Status, click to select the appropriate Check Status in the drop-down list.

6.  To complete the changes, press [ENTER] or click Save .

7.  When finished with all A/P Check Reconciliation work, click Close .