Payroll Check Edit Register Instructions

Use the Payroll Check Edit Register to print the Register Reports and several Expense and Deduction Reports during the Payroll Run. Usually, you run the Payroll Check Edit Register after completing Payroll Check Entry and before printing payroll checks.

Tips:

Although the Payroll Check Edit Register reports are very similar to the Payroll Check Register reports, the timing is different. The Check Edit Register runs before printing payroll checks. However, the Payroll Check Register runs later - after printing payroll checks and provides options for additional reports (the Short Check Register and the Treasurer's Warrant).
Retain the check register reports for a complete audit trail.
For information about the sequence of routines, refer to the Payroll Runbook.
For an overview of the payroll registers, refer to the Check Registers Overview.
For more information about running reports, see Print View.
At the Report Writer window, you can change the selection and sort options for the reports. For more information, refer to the Report Writer Overview.
To see an example of a report, click one of the following...
Register Reports:

Expense and Deduction Reports:

Directions:

To open, from Payroll Processing, click Check Edit Register . The Verify Check Details will be displayed. Click Close to continue to the Edit Register options.

Payroll Check Edit Register - Verify Check Details Example:

Payroll Check Edit Register Window Example:

Payroll Check Edit Register Options
Run Code	Click the appropriate Run Code in the list. Tip: To print reports for all Run Codes at once, click All Run Codes.
Report Type	Click one of the following report types in the list. 1 - Long Register: Prints the following reports and later prompts for the Expense and Deductions Reports: Payroll Check Edit Register Report (the long register): Prints the employee's hours, amounts, and deductions for each check. Negative Net Pay List: Prints paychecks with a negative Net Pay amount, including reversal checks. Tip: This report prints only if there are paychecks with a negative Net Pay amount. Summary Report: Prints the register summary including FICA totals, number of employees paid, and a list of terminated employees. 2 - Department / Expense Account Totals: Prints only the Check Register Totals Report and does not later prompt for the Expense and Deduction Reports. 3 - Expense & Deduction Reports Only: Prevents all of the Register Reports from printing and prompts later for the Expense and Deduction Reports. 4 - Short Register: Prints only the Short Check Register Report, which is an abbreviated version of the check register and omits the Expense and Deduction Reports.
Register Options
Dept From	Click one of the following options in the drop-down list to determine which files to use for retrieval of the Department Number. 1 - Employee Master 2 - Pay Check Detail
Print Additional Employee Codes	Select this option to include the following fields in the long check register: Employee Marital Status Code Employee Number of Federal Dependents Employee Number of State Dependents Employee FICA Code Retirement Code MSR Life Insurance Code MSR Position Classification Code
Print Employees with No Check	Select this option to include employees who have no check in the long check register. Tip: NO CHECK appears next to the appropriate employee names on the report.
Include Terminated Employees	Select this option to include terminated employees in the long check register. Tips: A list of terminated employees always prints at the end of the Summary Report, regardless of this setting. This option is selected by default. You can only de-select the option if you select Print Employees with No Check, above.
Totals Only	Select this option to only report totals. Otherwise, leave this blank to include details as well as totals.
3. Expense and Deduction Reports Options Tips: To prevent a report from printing, de-select the option next to the report name. To prevent all Expense and Deduction Reports from printing, click Print Without Additional Reports. The register reports will still print. For each report, enter the number of copies to print. (2.0 numeric) The default value is 1. For your convenience, your settings are retained, which are displayed the next time you run the reports.
Scheduled Deduction Listings	Select this option to print the Scheduled Deductions Listings, which print a separate report for each Scheduled Deduction Code, listing the employees' itemized deductions.
ME State Insurance Deductions or State Retirement Deductions	Select this option to print the retirement and insurance deductions report for the state. Tips: If the State Code is for Maine (2) in the Payroll module, this prints the Maine State Insurance Deductions Report. If the State Code is other than 2 (not for Maine) in the Payroll module, the appropriate State Retirement Deductions Report prints.
Expense Account Totals	Select this option to print the Expense Account Totals Report, which prints earnings and times (hours or days) for each employee, totaled by expense account. Tip: This report is typically only used by municipalities.
FICA Gross Wage Report	Select this option to print the FICA Gross Wage Report, which prints the FICA withholding amounts and the exemption amounts.
Rate History Report	Select this option to print the Rate History Report, which prints a list of employees whose review dates are approaching soon. Tips: To be included in the Rate History Report, the employee's Review Date must be within 14 days of today's date. See also the Employee Rate History Report, which can be run from the Employee Reports / Lists Menu.
Employee Annuity Report	Select this option to print the Employee Annuity Report, which prints deduction amounts for annuities. Tips: This report prints only if there are scheduled deductions with the annuity Deduction Type and if the ANNUITY Table exists. For more information, see the Understanding Matching Annuities topic.
Employee Totals Report	Select this option to print the Employee Totals Report, which prints total earnings and times on a single line for each employee.
Tax Deposit Report	Select this option to generate the Tax deposit Report, which reports the Federal, FICA, Medicare withholding amounts so you can easily determine the necessary the deposit leading up to the 941 report for the quarter.
Department Totals	Click one of the following options in the drop-down list for the Department Totals Register, which prints earnings and times for each employee, totaled by department: N -No: Prevents the report from printing. 1 - Break on Abbrev Dept #: Prints a new heading whenever there is a change in the first four digits of the Department Number. Tip: This option usually applies only to municipalities. 2 - Full Department #: Prints a heading for each new full-length Department Number. Note: Do not confuse this report with the Department Totals Report, which is run from the Earnings Reports Menu.
Bank Deposit Report	Click one of the following options in the drop-down list for the Bank Deposit Report, which prints direct deposit amounts for each Direct Deposit Transaction Code: N -No: Prevents the report from printing. 1 - Sort by Bank #: Sorts the report by Bank Number. 2 - Sort by Transaction Code #: Sorts the report by the Direct Deposit Transaction Code. 3 - Sort by Bank # with Page Breaks: Sorts the report by Bank Number and starts a new page and heading for each new Bank Number.
Sort by Name	To sort the reports by Employee Last Name instead of by Employee Number check the Sort by Name box. Tip: Depending on the report, this may be applicable only to a secondary sort. For example, some reports are first sorted by Department Number, then by Employee Name or Employee Number.
	To generate the Register reports and the Expense and Deduction reports, click Print, or press [ENTER]. To generate only the Register Reports and to omit printing all of the Expense and Deduction reports, click Print without Additional Reports. To escape from the print routine without printing any of the reports, click the window Cancel .
Report Writer Prompts Next, the Report Writer screen is displayed. The options will vary slightly based on the type of register you are generating.
Report Writer Range & Sort	You can make changes to the Report Writer range and sort as needed. For more information, see Report Writer Overview.
Additional Options	To include a cover page, check the Cover Page box. To include a detail separator, click to check the Detail Separator box. To omit the detail separator, leave the box unchecked. To only export the report, check the Export Only box. See below for instructions. If you select Export Only, select Export Column Headings if you want to include column headings in the Excel file.
	To generate the report, click Print, or press [ENTER]. Keyboard shortcut: [ALT + p] To print to the Print View window, click Print View . To escape from the print routine, click Close .
Export Only	After selecting Export Only the report will display in an Export to Excel window. Click Export and the Save as Window is opened. Browse for the location to save the file and enter a name for the file. Click Save As to complete the file save.