Employee Monthly Totals Maintenance

Employee Monthly Totals Maintenance - Overview

Use Employee Monthly Totals Maintenance to view total earnings and withholding amounts for any month within the current year. The fields are updated by the system, so you normally do not need to edit them.

Tip: Totals are automatically maintained, so you can not add or delete monthly totals.

Directions:

To open click Monthly Totals in the Employee File Maintenance - Menu Tree.
Keyboard shortcut: [ALT + l]

Or, click Payroll from the Menu, Employee File Maintenance, and Employee Monthly Maintenance.
Keyboard shortcut: [ALT] [p] [e] [t]

Employee Monthly Totals Maintenance Window Example:

Field Details by Section Tip: You can see the following areas in the main Employee Monthly Totals Maintenance window.
Menu Tree	Open Employee File Maintenance programs.
Earnings Totals Area View the totals for various earnings amounts for any month within the current year. Tips: The system updates these fields, so you do not normally need to edit them. The Period End Clear process clears these fields when you specify a calendar clear.
Month	To display the totals for a specific month within the current year, click the month in the drop-down list.
Reg Earnings	Displays the Regular Earnings Total for the specified month within the current year. (6.2 numeric)
OT Earnings	Displays the Overtime Earnings Total for the specified month within the current year. (6.2 numeric)
OP Earnings	Displays the Other Pay Earnings Total for the specified month within the current year. (7.2 numeric)
Total Earnings	Displays the Gross Pay Earnings Total (including Other Pay) for the specified month within the current year. (6.2 numeric)
Federal Earnings	Displays the Federally Taxable Earnings Total for the specified month within the current year. (6.2 numeric)
State Earnings	Displays the State Taxable Earnings Total for the specified month within the current year. (6.2 numeric)
FICA Earnings	Displays the Regular FICA Earnings Total for the specified month within the current year. (6.2 numeric)
Med FICA Earnings	Displays the Medicare FICA Earnings Totals for the specified month within the current year. (6.2 numeric)
Withholding Totals Area Displays the totals for various withholding amount fields for any month within the current year. The Period End Clear process clears these fields when you specify a calendar clear.
Federal W/H	Displays the Federal Tax Withholding Amount Total for the specified month within the current year. (6.2 numeric)
State W/H	Displays the State Tax Withholding Amount Total for the specified month within the current year. (6.2 numeric)
Local W/H	Displays the local tax withholding amount total for the specified month within the current year. (6.2 numeric)
Reg FICA W/H	Displays the Regular FICA Withholding Amount Total for the specified month within the current year. (6.2 numeric)
Med FICA W/H	Displays the Medicare FICA Withholding Amount Total for the specified month within the current year. (6.2 numeric)
Retirement	Displays the Retirement Deduction Withholding Amount Total for the specified month within the current year. (6.2 numeric)
Tip: To display the following areas in Employee Monthly Totals Maintenance, you must click the appropriate option in the Menu Tree.
Employee Scheduled Deductions Totals Window	Displays the totals for scheduled deductions.
Employee Other Pay Totals Window	Displays the totals for other pay.
Editing Monthly Totals	CAUTION: To avoid losing data, you must save changed employee totals. 1. Enter the Employee Number and click Retrieve , or press [ENTER]. Keyboard shortcut: [ALT + t] Tip: If you do not know the Employee Number, you can click Search to see a list of employees. 2. Position the pointer to the information that you want to change. 3. Enter the changes. 4. To complete the edit process, click Save , or press [ENTER]. Keyboard shortcut: [ALT + s]