Submitting W-2s Electronically To SSA

The Social Security Administration (SSA) encourages employers to file the employee W-2 information electronically on the SSA website.  To submit your W-2 Magnetic file electronically, please read the following information and refer to the information supplied by the SSA or visit their website at https://www.ssa.gov/employer.

Important:  

• To access the SSA Business Services Online (BSO) and upload your W-2 file electronically, you must first obtain a user ID and password.  To obtain a user ID and password:

• Access the website at https://www.socialsecurity.gov/bso/bsowelcome.htm.  Under the Business Services Online section click Register and follow the steps for registering.

• Or, call 1-800-772-6270 to register and get a user ID and password.

• You must change your password at least once every 365 days to keep your user ID from expiring.  If you obtained a user ID to file electronically you must change your password this year to keep your user ID active.

• Generally this is the last step in the W-2 Reporting process.  For more information on the timing and sequence of steps, see the W-2 Reporting Process.

Directions:

To transmit the electronic employee W-2 file that is created during XML W-2 Magnetic Filing, do:

1.  Connect to the BSO using this address:  https://www.socialsecurity.gov/bso/bsowelcome.htm.

2.  Click Log In.

3.  Enter your User ID and Password.

4.  Follow their steps to upload your file.