W-2 Destination File Maintenance

Use W-2 Destination File Maintenance to maintain the physical attributes of the file containing electronic employee W-2 information. This file is exported to a PC during the XML W-2 Magnetic Filing routine. You can maintain the file type, the file name, and the definition file name.

Notes:

NDS Support will assist you with setting up this information. Please contact NDS Support at 800-649-7754.
Generally, you will maintain the W-2 Destination information when you are setting up for the W-2 Reporting process. For more information on the sequence of steps, see the W-2 Reporting Process.
You only need to maintain the W-2 Destination information if you are submitting employee W-2 information to the government electronically.

Directions:

To open:

1. Click Utilities from the Menu.

2. Click Misc Utilities.

3. Click W-2 Utilities.

4. Click Destination Maintenance.
Tip: Or, use the keyboard shortcut: [ALT] [t] [u] [w] [m] [w].

W-2 Destination Maintenance Window Example:

W-2 Destination File Maintenance Prompts
Destination ID	Enter the unique user-defined Destination ID which is used to recall and store W-2 destination information and then, click Retrieve , or press [ENTER].. (up to 20 characters) Required Or, to view all of the W-2 Destination Records, click Search . From the Search list you can select the record to change or delete. Keyboard shortcut: [ALT + r] Tip: If you are building a new W-2 Destination Record, New displays near the Destination ID. Default entries display and the first field is highlighted to let you know you can begin entering information.
	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut: [ALT + s]
	CAUTION To avoid losing data, you must save new or changed records.
File Type	To select a File Type, click a choice in the drop-down list. File Types: No Delimiter Quote Comma Comma Only Pipe Tab
File Name	Enter the File Name and location address for the W-2 Destination file. (up to 80 characters) Note: This includes the location where the W-2 electronic file will be stored. The location can be on a PC or on a network drive.
Definition File Name	NDS will determine the Definition File Name for the W-2 Destination file. (up to 30 characters)
Category	Note: NDS will determine the Category for the W-2 Destination.
Editing the W-2 Destination	1. Position the pointer to the information that you want to change. 2. Enter the data changes. 3. To complete the edit process, click Save , or press [ENTER]. Keyboard shortcut: [ALT + s]
Deleting a W-2 Destination	1. Click File from the Menu, and next click Delete. Keyboard shortcut: [ALT] [f] [d] 2. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine. Note: After you click Proceed, you will see the following message on the Status Bar.