Create New Budget - Overview

Use the Create New Budget routine to create a new budget.  This routine copies the basic budget data from another source, such as the current Chart of Accounts, history, or another budget.  You can create as many budgets as desired for any year.

Tip:  For more information about budgeting, see Understanding Budgets.

Directions:

To see directions for...

• Opening the Create Budget Wizard, click More.

   

  1.  Click File Maintenance from the Menu Bar.

  2.  Click Budgets.

  3.  Click Create Budget.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [m] [b] [c].
  
  
  Note:  You may also be able to access the General Ledger menu while in another INVISION module.  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Create New Budget Window Example:

  

   

• Creating a new Budget, click More.

  To create a new budget:

  Create Budget Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Budget Name	Enter a unique name for the new budget.  (up to 5 characters) Required.
  Budget Description	Enter a description for the budget.  (up to 30 characters)
  Create From	To specify the source of the basic data for the new budget, click one of the options in the drop-down list.  (predefined)
  Year	Enter the historical Fiscal Year to use as the source of the basic data for the new budget. Tip:  This field is active only if you selected History Chart of Accounts in the Create From field.
  Budget From	Enter the Budget Name to use as the source of the basic data for the new budget. Tips:   This field is active only if you selected Another Budget in the Create From field. To look for the Budget to use as the source, click Search .
  Method of Creation	To specify the Budget Creation Method for loading the amounts, click one of the options in the drop-down list.  (predefined)
  Percent	Enter the Mark Up or Mark Down Percentage multiplier.  (4.2 numeric) Examples: To mark up by 10%, enter 110.00. To mark down by 10%, enter 90.00. Tip:  This field appears only if you specified the Mark up/Down Percentage Budget Creation Method.
  Account Number Ranges	To limit the new budget to one or more ranges of Account Numbers, enter a series of ranges in the Budget Ranges field.  (unlimited text) Notes: Always omit the delimiters from the Account Numbers in the range. Separate the from and to accounts with a dash (-). Ranges are inclusive, so the from and to accounts are included in the new budget. Separate each range with a comma (,). Examples: Single Range:  010200-01300 Multiple Ranges:  010200-010300,010410-010455
  Accounts will be sorted by element according to the order in this list. Note:  Use these functions to specify the sort order by Account Element, if applicable.  If you have multiple elements, sometimes it is more convenient to sort by a specific Element, such as a department element, when budgeting.
  	To move an Account Element up in the sort sequence: 1.  Click to highlight the Account Element. 2.  Click Move Element Up.
  	To move an Account Element down in the sort sequence: 1.  Click to highlight the Account Element. 2.  Click Move Element Down.
  	To cancel and close the Create Budget routine, click Cancel.
  	To finish your entries and save the changes, click Create New Budget . Keyboard shortcut:  [ALT + s]
  	CAUTION:  To avoid losing data, you must save new records by clicking Create New Budget.
  The following displays to alert you that the budget is created:   To close, click OK.

   

• Editing an existing Budget, click More.

   

  Note:  You can not use the Create Budget to edit an existing budget.  Instead, use the Budget Maintenance routine.

   

• Deleting an existing Budget, click More.

   

  Note:  You can not delete a Budget using the Create Budget maintenance.  For instructions about deleting Budgets, see Delete Budgets.