Fixed Assets Options Prompts

User Name

To build the main Options record, click .

To build a user-specific Options record, click User Specific box, select the user name from the drop-down list and then, click .

To look for an Options record, click Search .  From the Search list you can select the record to change or delete.  Keyboard shortcut:  [ALT + r]

Note:  A primary Options record must be set up that all users can use.  In addition, you can set up Options for individual users, which will override other existing Options records.

To update the new or changed information, click Save or press [ENTER].

Keyboard shortcut:  [ALT + s]

CAUTION

To avoid losing data, you must save new or changed records.

General Ledger Interfaced

To activate the interface with the General Ledger and allow depreciation GL journal entries to update the GL, click to check the Depreciation box.

Allow Update

To activate the maintenance routines and allow users to add items to be created for any of the categories listed below, click to check the desired box or boxes.

Activity, Class, Cost, Department, Depreciation, Disposition, Function, Fund Source, G/L Account, Location, Manufacturer, Vendor

Defaults

Set the following fields with the default entries for creating a new asset.  These entries can be changed when creating a new asset.

Activity Type

Select the type of activity the asset for which the asset is used.

Units

Enter the default number of units for a new asset.  You can leave it blank if it's generally a serialized item.

Use Acquisition Date as Depreciation Date

To set the Acquisition date as the default depreciation date, check this box.

GL Accounts

To assign the GL accounts for updating the GL with the assets' depreciation taken, assign the appropriate GL account.

• Debit Account - The GL account to debit for the asset's depreciation

• Credit Account - The GL account to credit for the asset's depreciation

• Capital Asset Account - The Capital Asset Account is reserved for future use.