Copy General Ledger Accounts

Use the Copy General Ledger Accounts routine to create one or more new Accounts by copying the information from existing Accounts.  You can copy groups of Accounts by specifying an Account Element as the Source.  This is a convenient method for adding many accounts at once, for example, when you need to add a division to the company.  A status report prints when the routine finishes.

Tips:

• The copy routine sometimes seems to pause for several minutes at a time while processing the data.

• For more information about running reports, see Print View.

Directions:

To see directions for...

• An Example of copying a group of accounts, click More.

   

  Scenario:

  Your company is adding several new divisions.  You decide it will save time to copy the Account Numbers from a similar division, and then later make any changes required using Account Master Maintenance.  There will be four new divisions: 810, 820, 830, and 840.  They are all similar to the existing Division 800.

  Account Number Format:  XXXXX-XXX

  1. • 1 - Account (5 digits)

     • 2 - Division (3 digits)

   

  Directions:

  Enter the following data at the Copy General Ledger Accounts prompt:

  1. • Source Account Element = 2 - Division

     • Source = 800

     • Destination Range = 810 to 840

     • Increment By = 10

   

  Copy Results
  Div. 800	Div. 810	Div. 820	Div. 830	Div. 840
  12030-800 12040-800 12045-800 15030-800 15040-800	12030-810 12040-810 12045-810 15030-810 15040-810	12030-820 12040-820 12045-820 15030-820 15040-820	12030-830 12040-830 12045-830 15030-830 15040-830	12030-840 12040-840 12045-840 15030-840 15040-840

   

• Opening Copy General Ledger Accounts, click More.

   

  1.  Click Utilities from the Menu Bar.

  2.  Click Copy General Ledger Accounts.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [t] [g].

  Note:  You may be able to access the General Ledger menu while in another INVISION module.  To activate the General Ledger menu in another module, the G/L Application Control must be set up for the module during installation.

   

  Copy General Ledger Accounts Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Copy General Ledger Accounts Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Source Account Element	To specify the Account Element that you want to copy from, click the Element in the drop-down list.  (format varies) Required Example:  If you are creating a new division of accounts, click the desired element.
  Source	Enter the Account Element value that you want to copy.  (format varies) Required Tip:  To Search the Account Numbers for an Element value, click Search . Example:  If you want to copy Division 800 to create new divisions, enter 800.
  Destination Range	Enter the From and To Element values (inclusive).  (format varies) Required Note:  You must enter both the From and To Element values.  If you are copying only one account, the From and To values are the same. Example:  If you want to copy from Division 800 to 810, 820, 830, and 840, enter From 810 to 840.
  Increment By	If you want to create a range of Destinations, enter the number to increment the values.  (up to 12 characters) Example:  If you want to copy to a range of divisions between 810 and 840 incrementing by 10, then enter 10. Tip:  If the From and To values are the same for the Destination Range, leave this blank.
  	To run the routine and begin printing to the Windows® default printer, click Proceed, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To run the routine and print to the Print View screen, click here.
  	To escape from the routine, click Cancel. Keyboard shortcut:  [ALT + c] Note:  Or, click Close .

   

• Report Sample(s), click More.

   

  To see an example of the report, click Copy General Ledger Accounts Report Sample.