Year End Adjustments Processing Prompts

Fiscal Year

Select the fiscal year for the adjusting entries.

Period

Period 14 displays as the period to which year end adjusting entries will be made.  This can't be changed.

Add

To add entries, click Add.  The following screen displays.

1.  Enter a date for the Entry Date.

2.  Enter a reference.

3.  Enter the account number or click Search to find it.

4.   Enter the description for the entry.

5. Enter the amount either in the debit or credit column.

6.  Press tab to a new line.

7.  Continue entering the debit and credit entries until the debit and credit amounts balance so that the Journal Balance is zero (0.00).  Then, the entries are complete.

8. When you have finished making entries and the entries balance, click Save and then click X to close.  The newly entered entries will display in the Adjusting Entries list.

Editing Journal Entries

To change unposted adjusting journal entries:

1.  To edit a transaction, double-click the row in the Transaction List.  The Enter Manual Transactions screen displays.  To edit multiple transactions, click to check the box in the desired rows and then click Edit .

2.  Make the changes to the transaction following the directions for entering above.

3.  Click Save .

4.  Repeat for other transactions within the journal entry.

5.  When the debits and credits balance to zero so that the Journal Balance is 0.00, the entries are complete.  Click X to close the window.  The edited entries will display in the list.

Deleting Journal Entries

Only entries that have not been posted can be deleted.

To delete transactions for an unposted journal entry:

1.  To display the transaction to delete, click to highlight the row in the Transaction List.  The Enter Manual Transactions screen displays.

2.  Click the transaction(s) to delete.  Multiple transactions can be selected by checking the box on the desired rows.  

3.  Click Delete .  The following confirmation displays.  Click Yes to complete the delete.

Print Adjustments Journal

Use the Print Journal to generate a adjusting entries list for period 14.  You can select if you want to see posted or unposted transactions.

To run the journal, click Print Journal.  The following screen displays.

Report Writer Directions

Tip:  For more information, refer to the Report Writer - Overview.

1.  If you want to use existing report settings, click Open and select the name of the settings.

Or, you can change the settings on the fly using the Range Options, Sort Options, and Additional Options.

2.  If you want to save the current report settings, click Save and specify the name of the settings.

3.  To generate the report:

• Click Print View to display the report.

• Or, click Print Report to send the report to the default printer.
  
  Tip:  After you click Print View or Print Report, you will see the prompt for additional report options.

Tip:  For more information, refer to the Report Writer - Overview.

Journal Options Window:

Tip:  This appears after the Report Writer prompt.

Fiscal Year

Select the fiscal year for the adjustment entries.

Period

Period 14 display as the period to report.

Funds

All funds are selected.

Account # Export Format

This option is not available for the Adjustments journal.

Double Space

To double space lines on the report, check this box.  

Or, to generate the report with single spaced lines, leave this box unchecked.

Account #

Suffix

To select ranges of account numbers by the account element, click Element Range.

Note:  You will see the Element Range Prompt described below.

Element Range Options

This area displays a list of the Elements defined for the Account Number.  The list of Elements varies according to the settings for your facility.  You can select accounts to print on the report by entering ranges of Elements.

Account Element Range

To select ranges of account numbers by the account element, enter the From and To options to enter a starting and ending element range.  

Note:  In the example above the element range is Fund, Location and Account Number.  The list of elements varies according to the settings for your organization.  You can select accounts to be reported by entering ranges of elements.

To generate the report, click Proceed or press [ENTER].

Keyboard shortcut:  [ALT + p]

Tip:  The report is sent to either the printer or the Print View window, depending on the option you selected at the Report Writer prompt.  For more information, refer to the Report Writer - Additional Options.