Year End Adjustments Processing Prompts

Period

Period 14 displays as the period to which year end adjusting entries will be made.  This can't be changed.

Add

To add entries, click Add.  The following screen displays.

1.  Enter a date for the Entry Date.

2.  Select the journal code and enter the reference. These entries will be carried through for all new entries until changed.

3.  To add a new journal entry, click Add .

4.  Enter the account number or click Search to find it. The account description will display.

5.  Select Debit or Credit for the entry.

6.  Enter the description.

7.  Enter the amount.

8.  To complete the line, click Save .

9.  Continue entering the debit and credit transactions until the debit and credit amounts balance so that the Journal Balance is zero (0.00).  Then, the entries are complete.

10. When you have finished making entries and the entries balance, click X to close.  The newly entered entries will display in the transaction list.

Editing Journal Entries

To change unposted adjusting journal entries:

1.  To edit a transaction, double-click the row in the Transaction List.  The Enter Manual Transactions screen displays.  To edit multiple transactions, click to check the box in the desired rows and then click Edit .

2.  Make the changes to the transaction following the directions for entering above.

3.  Click Save .

4.  Repeat for other transactions within the journal entry.

5.  When the debits and credits balance to zero so that the Journal Balance is 0.00, the entries are complete.  Click X to close the window.  The edited entries will display in the list.

Deleting Journal Entries

Only entries that have not been posted can be deleted.

To delete transactions for an unposted journal entry:

1.  To display the transaction to delete, click to highlight the row in the Transaction List.  The Enter Manual Transactions screen displays.

2.  Click the transaction(s) to delete.  Multiple transactions can be selected by checking the box on the desired rows.  

3.  Click Delete .  The following confirmation displays.  Click Yes to complete the delete.

Print Transaction Journal

Use the Print Journal to generate a adjusting entries list for period 14.  You can select if you want to see posted or unposted transactions.

To run the journal, click Print Journal.  The following screen displays.

Report Writer Directions

Tip:  For more information, refer to the Report Writer - Overview.

1.  If you want to use existing report settings, click Open and select the name of the settings.

Or, you can change the settings on the fly using the Range Options, Sort Options, and Additional Options.

2.  If you want to save the current report settings, click Save and specify the name of the settings.

3.  To generate the report:

• Click Print View to display the report.

• Or, click Print Report to send the report to the default printer.
  
  Tip:  After you click Print View or Print Report, you will see the prompt for additional report options.

Tip:  For more information, refer to the Report Writer - Overview.

General Journal Listing Report Options Window:

Tip:  This appears after the Report Writer prompt.

Period

Period 14 display as the period to report.

Include Unposted Entries

Include Posted Entries

To specify which journal entry transactions to print, check the appropriate box or boxes.

• Posted:  List only journal entry transactions that have been posted.

• Unposted:  List only journal entry transactions that have not yet been posted.
  Tip:  NDS recommends choosing this option when you run this report before the Post Journal Entries routine.  Compare the totals with the Post Journal Entries report and archive the journal listing.

Funds

All funds are selected.

Double Space

To double space lines on the report, check this box.  

Or, to generate the report with single spaced lines, leave this box unchecked.

Account #

Suffix

To select ranges of account numbers by the account element, click Element Range.

Note:  You will see the Element Range Prompt described below.

To generate the report, click Proceed or press [ENTER].

Keyboard shortcut:  [ALT + p]

Tip:  The report is sent to either the printer or the Print View window, depending on the option you selected at the Report Writer prompt.  For more information, refer to the Report Writer - Additional Options.

Post Entries

Use Post Journal Entries to update the GL account period balances with the amounts from the journal entries for period 14.  When the routine finishes, the post report prints the totals and any errors that occurred.  For additional information, click here.

Post Adjusting Entries Window Example:

Period

Period 14 - closing period is selected for you.

Include

Displays ALL, indicating that all Journal Codes will be posted.

Print Detail

To print the journal detail at the end of the post, click to check the Print Detail box.

To omit printing the journal detail during the post, leave this box unchecked.

Update Historical Year

From the drop-down list, select the Fiscal Year to which the adjustments are to be applied.

or

To run the routine, click Proceed or press [ENTER].

Keyboard shortcut:  [ALT + p]

Or, to run the routine to the Print View screen, click Print View .

Or, to escape from the routine, click Cancel .

Keyboard shortcut:  [ALT + c]