Cash Receipts Adjustments Edit Journal Instructions

Use the Cash Receipts Adjustments Edit Journal Instructions to print all or selected cash adjustment transactions in the Cash Receipts Adjustments Transaction file to proof your entries.  Typically you will print the Cash Receipts Adjustment Edit Journal for a specific clerk or for specific services.

Notes:  

• If it is necessary to correct a cash adjustment transaction, perform the steps to make the necessary corrections, then reprint the Cash Receipts Adjustments Edit Journal to verify the correction.

• Maintain a final copy (either electronic or paper) of the edit journal for a complete audit trail.

• For information about the timing and sequence of cash receipts adjustments tasks, see Cash Receipts Adjustments Procedure.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

• Opening the Cash Receipt Adjustment Edit Journal, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click Cash Receipts Adjustments.

  3.  Click Edit Journal.
  
  Or, use the keyboard shortcut:  [ALT] [y] [d] [d].

   

  Cash Receipts Adjustments Edit Journal Window example:

  

   

• Choosing the selections at the prompt window, click More.

  Cash Receipts Adjustment Edit Journal Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name. Tip:  To quickly select or de-select all items listed, click Check All .
  Services	To select the services to report, click to check the appropriate services listed.
  Companies	To select the companies to report, click to check the appropriate companies listed.
  Finance Periods	To select the finance periods to report, click to check the appropriate finance periods listed.
  Clerks	To select the clerks to report, click to check the appropriate clerk IDs listed.
  Batches	To select the batches to report, click to check the appropriate batch IDs listed.
  Sort	To choose a sort option, click to select the appropriate button. Sort Options: Entry Order - Reports cash transactions in Transaction Number order. Account - Reports cash transactions in Customer ID order. Financial Period - Reports cash transactions in Finance Period ID order. Customer Last Name - Reports cash transactions alphabetically by the Customers' Last Names. Clerk Initials - Reports cash transactions in Clerk ID order.
  Print Combined Service Journals	To combine and list together all service payments for each customer on the Edit Journal, select this box.
  Sub-Total by Account	To print the subtotals for each customer, select this box. Or, to omit printing subtotals for each customer, de-select this box.
  Service Finance Period Totals	To print the subtotals for each finance period, select this box. Or, to omit printing subtotals for each finance period, leave this box unchecked.
  Page Break Totals	To print the subtotals at the end of each page, select this box. Or, to omit printing subtotals at the end of each page, leave this box unchecked.
  Display Clerk?	To print the clerk ID in place of the user ID, select this box. Or, to omit printing the clerk ID, leave this box unchecked.
  Customer IDs	Entry Options: To print a selected account, enter the customer ID. (up to 12 characters) To build a list of customers: Enter the customer ID followed by a comma (,). Continue to enter the desired customers. To complete the customer list, press [TAB]. To search for the appropriate customer ID, click Search . To build a range of customers, enter the beginning Customer ID, followed by a hyphen (-) and then the ending customer ID. Note:  If your customer IDs contain hyphens (-), then enter a range separator of tilde (~). To print all customers on the report, please leave blank.
  	To begin printing, click Print, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To print to the Print View screen, click Print View.
  	To escape from the print routine, click Cancel, or press [ENTER]. Keyboard shortcut:  [ALT + c]

   

• Report Samples, click More.

   

  To see an example of the report, click Cash Receipts Adjustments Edit Journal Sample.