Import Cash Receipts

Use Import Cash Receipts to import a file containing customer cash receipt information to EDIFICE and to then create cash receipts transactions from this information.  

Import Cash Receipts uses an Import Source and a Cash Import ID to control the import process.  If the Auto Convert option of the Cash Import ID is set to Yes and the Import step completes successfully then the Convert step starts automatically.  This means that the cash receipt information is converted and written to the CASH-IMP file and the rest of the process continues.  Or, if auto-convert is set to No then, after the import you must select convert to finish the process.  The Import Cash Receipts status window displays information about the step currently running for your review.

In addition to the status window there are two exception reports that can print, one for the import step and one for the convert step.  Use the exception reports to resolve issues with the import information.  If the import does not complete properly because of file corruption, for example, then the convert can’t be performed.  If the convert fails because of a missing customer ID, for example, then the import data must be corrected and the whole process must be repeated.

Notes:  

• To allow cash receipts information to be imported for a customer, you must set their Allow Cash Import flag to Yes.

• If the Cash Import file has existing records, you are asked to initialize or add to the Cash Import file.

• For help with resolving exceptions during Import Cash Receipts, contact NDS Support at 1-800-649-7754.

Directions:

To see directions for...

• Opening Import Cash Receipts, click More.

   

  • Click Import Cash Receipts on the Cash Import Fast Access Panel.

  • Or, click the following sequence:  
    Daily Work from the Menu; Cash Receipts; Cash Receipts Import Routines; Import Cash Receipts.

  • Or, use the keyboard shortcut:  [ALT] [y [c] [r] [i].

  Import Cash Receipts Window Example:

  

   

• Choosing the selections, click More.

   

  Import Cash Receipts Prompts
  Control Records
  Source	The most recently used Source ID displays for you or, you can enter another Source ID. (up to 20 characters) Note:  To search for a Source ID, click or press [CTRL + f].
  Cash Import	The most recently used Cash Import ID displays for you or, you can enter another Cash Import ID. (up to 20 characters) Note:  To search for a Cash Import ID, click or press [CTRL + f].
  Import Step
  Source File	If there is a source file name assigned to the Source ID, it will display.  Or you can click Browse to search for a source file name.
  Destination File	Displays CASH-IMP, which is the name of the file that the imported cash receipts information will be imported to. Note:  This field is display-only and can not be edited.
  	To begin the import process, click Import. Keyboard shortcut:  [ALT + i]
  	To escape from this routine without importing cash receipts information, click Close. Keyboard shortcut:  [ALT + c]
  	To print the Cash Import Exception Report, if applicable, click 1-Print. Keyboard shortcut:  [ALT + 1] Note:  The 1-Print Button is only active, if the import step generates errors or warnings about the information being imported.
  Convert Step
  Clerk ID	Enter the valid clerk ID assigned to the clerk who is performing the Cash Receipts Import.   Required Tips:   NDS recommends that you assign a unique clerk ID for the import process to easily track imported cash receipts. The clerk name displays for your reference.
  	To begin the conversion process, click Convert. Note:  If the Cash Import file has existing records, you are asked to initialize or add to the Cash Import file.
  	When the Convert step completes you can print the conversion report.  The Status window displays this message to alert you: To print the Conversion Complete Report, click 2-Print. Keyboard shortcut:  [ALT + 2]
  After clicking 2-Print, the following window displays:
  	To close out of the window click OK. Keyboard shortcut:  [ALT + o]

• Viewing a printout sample, click More.

  To see an example of the report, click Cash Receipts Import Sample.