Cash Receipt Import Maintenance

Use Cash Receipt Import Maintenance to maintain information for the Cash Receipts Import and the specifications of the Cash Import file used during the Cash Receipts Import routines.

Notes:  

• NDS Technical Support will assist you with setting up this information.  Once this information is set it does not change under normal operating conditions.

• For more information about electronic cash receipts, see Cash Receipts Import routines.

Tip:  For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Cash Receipt Import Maintenance, click More.

   

  • Click Daily Work from the Menu Bar, next click File Maintenance; click Import Maintenance, and then click Cash Receipt Import.

  • Or, use the keyboard shortcut:  [ALT] [y] [m] [i] [r].

   

• Creating a new Cash Receipt Import ID, click More.

   

  To create a new record choose one of these methods:

  • Enter the new Cash Import ID and click Retrieve , or press [ENTER] if the button is in focus.
    Keyboard shortcut:  [ALT + t]

  • Or, enter the new Cash Import ID and click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new cash import record, New  displays near the Cash Import ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Cash Receipt Import Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Cash Import ID	Enter the unique Import ID which is used to recall and store cash import information. (up to 20 characters) Required
  	To update the new or changed information, click Save or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Cash Receipt Import IDs, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing Cash Receipt Import record, enter the Cash Receipt Import ID and click Retrieve, or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + t]
  Book-Sequence Account Structure	To allow the Customer ID to be constructed into a Book Number/Sequence Number format, click Yes in the drop-down list. To prevent the Customer IDs from converting into a Book Number/Sequence Number format, click No in the drop-down list.
  Auto Convert	To allow the convert step to automatically start if the import step was successful, click Yes in the drop-down list. To force the Cash Receipt Import process to stop and wait for a user prompt to start the Convert step, click No in the drop-down list.
  Totals Record	To include the totals record in the Cash Import file, click Yes in the drop-down list. To omit the totals record from the Cash Import file, click No in the drop-down list.
  Definition File Name	Enter the Definition File Name for the import source file. (up to 30 characters) Tip:  NDS recommends that you enter CASH-IMP as the definition file name for the Cash Import file.

   

• Editing an existing Cash Receipt Import ID, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1. To display the record to be changed, enter the Cash Import ID and click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     
     Tip:  If you do not know the Cash Import ID, you can click Search  to see a list of Cash Import IDs.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Cash Receipt Import ID, click More.

   

  1. To display the record to be deleted, enter the Cash Import ID and click Retrieve , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + t]
     Tip:  If you do not know the Cash Import ID, you can click Search  to see a list of cash receipt import IDs.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note:  After you click Proceed, you will see the following message on the Status Bar.