ACH Receipts Create Payments

Use the ACH Receipts Create Payments routine to create a workfile of ACH customer payments to be sent to your bank for payment processing. Any customer that has active ACH settings and that has an amount due on their account will be pulled into the workfile. A cash date, which will be the date the payments were created can be entered here.

Notes:

If a customer has active ACH settings and they have a credit balance, they will not be included in the ACH payments workfile. They will be reported on the exception report.
If a customer has active ACH settings and they are on a budget plan, they will be included in the ACH payments workfile regardless of their balance. This means if they have a credit balance they are still included.
For information about the timing and sequence of ACH Receipts tasks, see ACH Receipts Procedures.

Directions:

To see directions for...

1. Click Processes from the Menu.

2. Click ACH Receipts.

3. Click Create Payments.

Tip: Or, use the keyboard shortcut: [ALT] [p] [a] [p].

ACH Receipts Create Payments Window Example:

ACH Receipts Create Payments Prompts Tip: To quickly select or de-select all items listed, click Check All .
Services	To select the services to consider, click to check the appropriate services listed.
Companies	To select the companies to consider, click to check the appropriate companies listed.
Finance Periods	To select the finance periods to consider, click to check the appropriate finance periods listed.
Rate Class	To select the rate classes to consider, click to check the appropriate rate classes listed.
Clerk Number	Enter a clerk ID to identify the clerk responsible for the ACH cash receipts. Often, a unique clerk ID is used so that the payments can later be processed as a separate batch in Cash Receipts. (up 5 characters) Notes: The name assigned to the clerk ID displays for your reference. To search for a Clerk ID, click Search or press [CTRL + f]. To create a new Clerk ID, click Fast Access Maintenance or press [CTRL + o].
Due Date	Enter a due date. This date will exclude ACH customers from the process if their last billing due date is beyond the due date entered here. Ex: If the due date is 12/1/2020 and a customer has a last billing due date of 12/15/2020, then the customer is excluded from this ACH receipts run.
Cash Date	The system date displays as the date, but you can enter another date as the cash date. This acts as the date the payments are created. (mmddccyy, slashes not necessary) Note: This date will be used as the effective date for the ACH file.
Include Loan	If you want to include ACH customers with loans when creating ACH payments, check this box. Otherwise, please this box unchecked.
	To start Create Payments, click Proceed. Keyboard shortcut: [ALT + p] To escape without creating the payments, click Cancel . Keyboard shortcut: [ALT +c]
Process Status Window	As the payment workfile is created, processing messages display indicating the number of payments that were created. Notes: The status displays Complete, Process Ended and 100% to alert you when the routine is complete. When the export is complete, a blue icon may display on the progress bar. Click the icon to run the exception report. The exception report will list all ACH customers that currently have a credit balance on their account and who will not have a payment generated. Create Payments Exception Report
	To close the Create Payments program when Complete displays and the routine is finished, click Close .