ACH Receipts Procedure

Note: Before using ACH Receipts for the first time, set up and activation is required. Please contact NDS Support at 800-649-7754 for assistance.

Setting up Customers for ACH Processing

1. Define bank codes for each bank your customers use for ACH receipts.

2. Prepare customers for ACH receipts processing by using the Customer ACH Information Wizard to assign a bank code, enter the customer's bank account number and set their ACH status.

3. After a customer is set for ACH payments:

The ACH information can be viewed from the Customer view
ACH Active displays in the Account Balances view
A displays next to their total balance in the Balances view
Use the Customer ACH report to see the customers who are set up for ACH payments.

ACH Receipts Processing

The ACH Receipts procedure consists of the following steps:

1. Generate the ACH receipts payment transactions by running the Create Payments routine.

2. Print and proof the ACH Receipts journal to confirm the generated ACH receipts transactions.

3. Add, edit, or delete ACH receipts transactions using the ACH Receipts Entry program.

4. After making any necessary corrections to the transactions, reprint the ACH Receipts Journal. Maintain a final copy of this journal for a complete audit trail of the work you have done.

5. Run the Export Payments routine to create the ACH Receipts Export file containing the automatic customer payment transactions.

6. Send the ACH Receipts Export file to your bank for processing.
Tip: Contact your bank or financial institution for directions.

7. Using the ACH Receipts Entry routine process any exceptions information your bank returns to you.
Tip: If you make changes to the ACH receipts transactions, reprint the journal.

8. When all ACH receipts transactions have been proofed and approved, back-up your files in preparation for performing the ACH Receipts Post.

9. Run the ACH Receipts Post routine to transfer the transactions to the cash receipts transaction file.

10. Print the Cash Receipts Edit journal to confirm that all the ACH receipts transactions are posted to the cash receipts transaction file.