ACH Receipts Entry

Use ACH Receipts Entry to add, edit or remove ACH Receipts transactions prior to running ACH Receipts Post Receipts.  You can use this routine to make adjustments to ACH payments for customers having special circumstances or, to process any ACH Receipts exceptions that the bank sends you.  This window operates in the same manner as Cash Receipts Entry.  This step only needs to be used if there are payments in the workfile that need to be adjusted or removed.  The table following the window example describes ACH Receipts Entry.

Notes:

• If any edits or deletions are made, the journal should be run again for a complete and accurate audit trail.

• The ACH Receipts Entry window looks similar to the Cash Receipts Entry window.  You can recognize ACH Receipts Entry by the program name that displays on the Status Bar as well as, the Orange window border.

• For information on the timing and sequence of ACH receipts tasks, see ACH Receipts Procedures.

Directions:

To see directions for ...

• Opening ACH Receipts Entry, click More.

  1.  Click Processes from the Menu.

  2.  Click ACH Receipts.

  3.  Click Receipt Entry.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [a] [e].

   

  Tip:  To see detailed instructions for each section or field name, the cursor becomes a hand when you position the cursor over the field or section.  Click once to display the associated topic.

  

   

• Creating a new ACH Receipts transaction, click More.

   

  To create a new ACH Receipts transaction:

  1.  From the Customer Entry Area, enter the desired Customer ID.

  2.  Accept the default value for the Total Proof Amount or enter a Total Proof Amount.

  3.  Accept the displayed Transaction Code or enter another Transaction Code, if applicable.

  4.  If the payment is made by check, enter the Check Number.

  5.  Enter a payment Reference, if applicable.

  6.  Confirm the cash receipts transaction Amount or enter the Amount, if applicable.

  7.  Accept the Age Code for the transaction code or enter another Age Code, if applicable.

  8.  To complete the ACH Receipts transaction, click Add to List.

  9.  When all ACH Receipts transactions for the customer are entered, click Commit List.

   

• Editing an existing ACH Receipts transaction, click More.

  Editing Uncommitted and Committed ACH Receipts Transactions

  Note:  ACH Receipts transactions can be edited as many times as necessary until the ACH Receipts Post Receipts is performed.

  1.  From the Transaction Detail List, click to highlight the desired ACH transaction detail line to change.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Add to List .
  
  Tip:  After you click Add to List, you can see the changed transaction in the Transaction Details List.

  Editing Posted ACH Receipts Transactions

  To correct an incorrectly posted ACH receipts payment, you can enter a reversing ACH payment during ACH Receipts Entry, then perform the ACH Receipts Post Receipts and next enter the correct payment.  For more information, see Cash Receipts Entry - Entering Special Payments - Payment Reversal.

   

• Deleting an existing ACH Receipts transaction, click More.

   

  Deleting Uncommitted and Committed ACH Receipts Transactions

  Note:  Use these steps to delete uncommitted or committed ACH receipts transactions.  To delete posted ACH receipts transactions, see below.

  1.  From the Transaction Detail List, click to highlight the ACH receipts transaction detail line to delete.

  2.  To delete the highlighted ACH receipts transaction, click Delete .

  Deleting Posted ACH Receipts Transactions

  To delete a posted ACH receipts transaction you can enter a reversing payment during ACH Receipts Entry, then perform the ACH Receipts Post Receipts and next enter the correct ACH receipt payment.  For more information, see Cash Receipts Entry - Entering Special Payments - Payment Reversal.

   

• Understanding the field values for the following areas, click the section name in the table below: