Important:Cash Receipts Post
Use the Cash Receipts Post to update various files including the customer information, the transaction codes, the customer history and the General ledger Journal file with the cash receipts transactions entered and approved. In addition, a Posting Summary prints during this routine.
Important:
Prior to beginning the Cash Receipts Post make sure that you have entered all cash receipts and have printed all necessary reports including the Cash Receipts Print Journal.
For information about the timing and sequence of cash receipts tasks, see Cash Receipts Process.
Review and maintain the Cash Receipts Post Printout for a complete audit trail. To see the post printout sample, click here.
You can not enter cash receipts until this step has been successfully completed. This includes entering Next Day Cash Receipts.
The Cash Receipts Post is flagged to allow it to be restarted if does not complete.
To see how to correct a payment that was posted incorrectly, see Cash Receipts Entry - Entering Special Payments - Payment Reversal.
1. Click Daily Work from the menu.
2. Click Cash Receipts
3. Click Cash
Receipts Post.
Or, use the keyboard
shortcut: [ALT] [y] [c] [p].
Cash Receipts Post Example:
Cash Receipts Post Prompts Tip:
To quickly select or de-select all
items listed, click Check All
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To select the services to post, click to check the appropriate services listed. |
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To select the companies to post, click to check the appropriate companies listed. |
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To select the clerks to post, click to check the appropriate Clerk IDs listed. |
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To select the batches to post, click to check the desired batches listed. |
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Date of Update |
The system date displays as the cash post date, but you can enter another date. Required Tip: The Date of Update is also called the cash post date and is assigned to each General Ledger journal entry and to the customer history details for your reference. |
For each service, enter the General Ledger period number for the generated Cash Receipts Post GL journal entries. (1-13) Note: The General Ledger period prompt is only available, if the General ledger option of the payment post parameters is set. |
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To start the Cash Receipts Post, click Proceed. Keyboard shortcut: [ALT + p] Or, to escape without performing the
Cash Receipts Post, click Cancel
Keyboard shortcut: [ALT + c] Note: If there is a proof total for a cash batch being posted and the Application Options Force Cash Batch Proof Total is set to yes, then the accumulated dollar amount of payments for the batch must equal the batch proof total in order to post the payments. If the total payments for the batch does not equal the proof total, the following message displays to alert you.
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To close the Cash Receipts Post window when the routine is complete, click Done. Keyboard shortcut: [ALT + d] Note: Done displays when the routine is completed. |
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