Cash Receipts Print Journal Instructions

Cash Receipt Print Journal Instructions

Use the Print Cash Receipt Journal to list ALL of the cash transactions that are in the cash receipts transaction file. This includes all the transactions that have been entered during Cash Receipts Entry and generated during the Cash Receipts Import routines. Usually, you print the cash receipts print journal after completing Cash Receipts Entry and before performing the Cash Receipts Post. Use this journal to proof your entries and to provide a cash audit trail.

Notes:

The Cash Receipts Edit Journal and the Cash Receipts Print Journal are two separate programs. Use the Cash Receipts Edit Journal to print selected cash transactions and use the Cash Receipts Print Journal to print ALL cash transactions in the Cash Receipts Transaction file.
Maintain a final copy of the cash receipts print journal for a complete audit trail. To see a sample of the journal, click here.
For more information about working with data in fields, see Data Entry Guidelines.

Directions:

1. Click Daily Work from the menu.

2. Click Cash Receipts.

3. Click Print Journal.

Or, use the keyboard shortcut: [ALT] [y] [c] [j].

Cash Receipts Print Journal Window Example:

Cash Receipts Print Journal Prompt Options
Sort	To choose a sort option, click to select the appropriate button. Sort Options: Entry Order - Reports cash transactions in transaction number order. Account - Reports cash transactions in customer ID order. Financial Period - Reports cash transactions in finance period ID order. Customer Last Name - Reports cash transactions alphabetically by the customer last name. Clerk Initials - Reports cash transactions in clerk ID order.
Totals Only	To omit the receipt details and only print the journal totals, click to check Totals Only. The report will provide totals by transaction codes and finance periods as well as a total for each type of payment. To include receipt details, leave this box unchecked.
Sub-Total by Account	To print subtotals for each customer, select this box.
Print Combined Service Journals	To combine and list together all service payments for each customer on the Print Journal, select this box.
Show Detail	To include a second line for the location ID and location address, check this box. Or, to omit this information, leave this unchecked. Note: Show Detail only pertains to location aware customers.
Show Invoice Numbers	To include the invoice number associated with the payment, check this box. Or, to omit the invoice numbers leave this unchecked.
Account Information	Select an option: Show Account Information - lists just account information Show Location Information - replaces customer information with the location ID and location address Show Both - lists the customer information and adds a second line for the location ID and location address along with headings Note: This generally pertains to open item accounts.
	To begin printing, click Print, or press [ENTER]. Keyboard shortcut: [ALT + p] Or, to print to the Print View screen, click Print View. Or, to escape from the print routine, click Cancel , or press [ENTER]. Keyboard shortcut: [ALT + c]