Cash Receipts Edit Journal Prompt Options

Tip:  To quickly select or de-select all items listed, click Check All .

Services

To select the services to print, click to check the appropriate services listed.

Companies

To select the companies to print, click to check the appropriate companies listed.

Finance Periods

To select the finance periods to print, click to check the appropriate finance periods listed.

Clerks

To select the clerks to print, click to check the appropriate clerk IDs listed.

Batches

To select the batches to print, click to check the appropriate batches listed.

Sort

To choose a sort option, click to select the appropriate button.

Sort Options:

• Entry Order - Reports transactions in transaction number order.

• Account - Reports transactions in customer ID order.

• Financial Period - Reports transactions in finance period order.

• Customer Last Name - Reports transactions alphabetically by customer last name.

• Clerk ID - Reports transactions in clerk ID order.

Print Combined Service Journals

To group and list together all payments for all services for each customer on the journal, select this box.

Sub-Total by Account

To print the subtotals for each customer, check this box.  Or, to omit subtotals leave this unchecked.

Tip:  This option will make the report longer.

Service Finance Period Totals

To print the subtotals for each finance period, check this box.

Or, to omit printing subtotals for each finance period, leave this box unchecked.

Page Break Totals

To print the subtotals at the end of each page, check this box.

Or, to omit printing subtotals at the end of each page, leave this box unchecked.

Account Totals Only

To print a single line with only the total payment for the customer or location, check this box.  If Account Totals Only option is selected, each line will include the total payment for each customer, the customer name, location address, customer current balance, amount paid and the difference between the amounts.  This option will not provide the detail if the payment is made up of a combination of cash and checks.

Or, list transactions in the regular format, leave this unchecked.

Display Clerk

To print the clerk ID in place of the user ID, select this box.

Or, to omit printing the clerk ID, leave this box unchecked.

Totals Only

To omit the receipt details and only print the journal totals, click to check Totals Only.  The report will provide totals by transaction codes and finance periods as well as a total for each type of payment.

To include receipt details, leave this box unchecked.

Show Detail

To include a second line for the location ID and location address, check this box.  Or, to omit this information, leave this unchecked.  

Note:  Show Detail only pertains to location aware customers.

Show Invoice Numbers

To include the invoice number associated with the payment, check this box.  Or, to omit the invoice numbers leave this unchecked.

Print GL Report

To include the G/L revenue report posting summary with the GL accounts and the totals to post to those accounts, click to check this option.

Or to omit this report leave this unchecked.

Account Information

Select an option:

• Show Account Information - lists just account information

• Show Location Information - replaces customer information with the location ID and location address

• Show Both - lists the customer information and adds a second line for the location ID and location address along with headings

Note:  This generally pertains to open item accounts.

Customer IDs

Entry Options:

• To include all customers, please leave blank.

• To print a selected account, enter the customer ID. (up to 12 characters)

• To build a list of customers:

• Enter the customer ID followed by a comma (,).

• Continue to enter the desired customers.

• To complete the customer list, press [TAB].

• To search for the appropriate customer ID, click Search .

• To build a range of customers, enter the beginning customer ID, followed by a hyphen (-) and then the ending customer ID.
  Note:  If your customer IDs contain hyphens (-), then enter a range separator of tilde (~).

Locations ID(s)

Entry Options:

• To include all locations, please leave blank.

• To print a selected location, enter the location ID. (up to 12 characters)

• To build a list of locations:

• Enter the Location ID followed by a comma (,).

• Continue to enter the desired locations.

• To complete the customer list, press [TAB].

• To search for the appropriate location ID, click Search .

• To build a range of locations, enter the beginning location ID, followed by a hyphen (-) and then the ending location ID.

To begin printing, click Print, or press [ENTER].

Keyboard shortcut:  [ALT + p]

Or, to print to the Print View screen, click Print View .

To escape from the print routine, click Cancel , or press [ENTER].

Keyboard shortcut:  [ALT + c]