Payment Post Parameters Maintenance

Use Payment Post Parameters Maintenance to control certain functions during the Cash Receipts Post.

Tip:  For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Payment Post Parameters Maintenance, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Table Maintenance.

  4.  Click Payment Tables.

  5.  Click Payment Post Parameters.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [m] [t] [p] [o].

   

  Payment Post Parameters Maintenance Window Example:

  

   

   

• Creating new Payment Post Parameters, click More.

  Tip:  To indicate that you are building new Payment Post Parameters, New  displays near the Cash Post name.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Payment Post Parameters Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	The Search function is not available during Payment Post Parameters Maintenance.
  	To display the existing Payment Post Parameters,click Retrieve or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Title	Enter Cash Post for the title. (up to 14 character)
  Description	Enter Payment Post Parameter Table as the description. (up to 78 characters)
  Parameters
  Apply to Previous Finance Charge First	To have payments applied to the oldest Finance Charges amounts, then to newer Finance Charges, and then to the charges, click Yes. To have payments applied to the newest Finance Charge amounts, then to the charges, click No. Note:  This pertains to cash entered without specific aging applied or if the Transaction Code's Aging is set to default.
  Allow Partial Cash Post	To activate the Partial Cash Post options of the Cash Receipts Post, click Yes in the drop-down list.   To omit the Partial Cash Post options of the Cash Receipts Post, click No in the drop-down list. Notes:   NDS recommends that you set Allow Partial Cash Post to No to centralize your cash management. If Allow Partial Cash Post is set to Yes, additional prompts display during the Cash Receipts Post window.
  Accumulate Customer Payment Transactions	To accumulate payments if the payment date is after the last billing posting date, otherwise replace the last payment amount, click Yes in the drop-down list. To accumulate payments only if the last payment date is the same as the date of the posting payment, otherwise replace the last payment amount, click No in the drop-down list. Note:  Generally, NDS recommends that you set Accumulate Customer Payment Transactions to Yes.
  Update to Fund Accounting System	To allow the Cash Receipts Post to update the Fund Accounting System, click Yes in the drop-down list. To prevent the Cash Receipts Post from updating the Fund Accounting System, click No in the drop-down list.
  Update to General Ledger System	To allow the Cash Receipts Post to update the General Ledger System, click Yes in the drop-down list. To prevent the Cash Receipts Post from updating the General Ledger System, click No in the drop-down list.
  Break Report on Service	To advance the paper to a new page when the report lists a new service, click Yes in the drop-down list. To continue printing on the same page when the report lists a new service, click No.
  Cash GL Account	Enter the General Ledger Account Number assigned to your Cash account.   Note:  The GL Number is used during Cash Receipts Post to create GL journal entries.

   

• Editing an existing Payment Post Parameters Table, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  2. Enter the data changes.

  3. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Payment Post Parameters Table, click More.

   

  The Delete Command is not available for Payment Post Parameters Maintenance.