Past Due Post

Use the Past Due Post routine to update the various files with the accounts' past due cost charge information.  At the end of the Past Due Post routine a Past Due Post Summary prints.

Important:  

• Before running the Past Due Post routine, make sure that you have printed all necessary reports including the Past Due Edit Transaction Journal and the customer past due statements, if applicable.

• After the post finishes, review and maintain the Past Due Post Summary for a complete audit trail.

• For more information about the timing and sequence of the past due steps, see Past Due Procedures.

Directions:

To see directions for:

• Opening the Past Due Post routine, click More.

   

  1.  Click Processes from the Menu.

  2.  Click Past Due.

  3.  Click Post.
  
  Or, use the keyboard shortcut:  [ALT] [p] [p] [c].

  Past Due Post Window Example:

  

   

• Choosing the post selections, click More.

  Past Due Post Prompts Tip:  To quickly select or de-select all items listed, click the Check All icon .
  Services	To select the services to post, click to check the appropriate services listed.
  Companies	To select the companies to post, click to check the appropriate companies listed.
  Books	To select the books to post, click to check the appropriate books listed.
  Winter Quarter is:	Displays the current winter quarter for your reference.
  Update Date	Accept the system date as the Past Due Post Date or enter another date for the Past Due Post date. (mmddccyy)
  General Ledger Period	For each service, enter the General Ledger period number to post the generated Past Due Post entries. (1-13)
  Inventory Batch	To post an inventory batch, enter the batch number. Or, leave blank to include all batches.
  Only Work Order Automation	To only post mobile work order automation, check this box.  Then, select the other parameters as you normally would. Or, to omit the mobile work order automation events, leave this box unchecked.   Notes:   This parameter only pertains to mobile work orders. Mobile work order automation events must be printed on the journal before the events can be posted.
  Do not update discounts	To apply discounts to the appropriate customers, leave this box unchecked. Or, to omit updating the discount amount allowed and the discount date for customers with discounts, click to check to this box.
  	To start the Past Due Post, click Proceed. Keyboard shortcut:  [ALT + p]   Or, to escape without performing the Past Due Post, click Cancel .

  After clicking Proceed, the following Post Confirmation window displays for you to confirm the settings for the post.

   

  

   

  Past Due Post Prompts
  Confirm Post Options	Review the Past Due Post settings that are listed: General General Ledger Period Companies Books Services
  Do not show this again	To display the Confirmation window during future post routines, leave this box unchecked. To skip the confirmation window step during future post routines, click to check this box.
  	To start the post if the settings are correct, click Post, or press [ENTER]. Keyboard shortcut:  [ALT + p] Or, to escape from the routine if the settings are not correct, click Cancel . Keyboard shortcut:  [ALT + c]
  Server process Status	Displays information pertaining to the various phases of the Past Due Post to guide you.  Important:  The status displays Complete when the process is ended.  In addition, Process Ended and 100% display to alert you when the routine is complete.
  Printer	To print the post summary, click to select the desired printer. Note:  NDS recommends that you print and retain the report for a complete audit trail.
  	To close the Past Due Post routine when the routine is complete, click Close . Keyboard shortcut:  [ALT + d]
  	Important:  The status displays Complete when the process is ended.  In addition, Process Ended and 100% display to alert you when the routine is complete.

   

• Routine printout sample, click More.

  Past Due Post Summary Example