Purchase Order Print Instructions

Use the Purchase Order Print Instructions to print the open purchase orders onto a pre-printed purchase order form.  You can choose to print all purchase orders or a range of purchase orders.

Tips:  

• A purchase order will only print if the Open Purchase Order Print option is set to Yes.  

• In addition, you can print a purchase order cover sheet to go along with the purchase order.

• For more information about running reports, see Print View.

Directions:

To see directions for...

• Opening the Purchase Order Print Instructions, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Daily Work.

  3.  Click Purchasing.

  4.  Click Purchase Order Print.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [d] [p] [r].

  Note:  If Purchase Order Entry is open, right-click for the shortcut menu where you can select Purchase Order Print.

   

  Purchase Order Print Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  Purchase Order Print Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Sort By	To specify the method for sorting the purchase orders to print, click a choice in the drop-down list. Sort By options: Vendor Number - Sorts and prints the purchase orders in vendor number order Purchase Order Number - Sorts and prints the purchase orders in PO number order
  Vendor Number Range
  From	To limit the report to a range of vendors, enter the appropriate beginning vendor in the range. Tip: To include all vendors, leave blank.
  Through	To limit the report to a range of vendors, enter the desired ending vendor in the range. Tip: To include all vendors, leave blank.
  Date Range
  From	To limit the report to a range of dates, enter the appropriate beginning Purchase Order Issue Date in the range. Tip: To include all dates, leave blank.
  Through	To limit the report to a range of dates, enter the desired ending Purchase Order Issue Date in the range. Tip: To include all dates, leave blank.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To run the routine and generate the report, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

  Print Alignment Step

  After selecting Print, the following window displays:

   

  

   

  Purchase Order Print Alignment Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  	To check the purchase order alignment by printing a test pattern on the first form, click Align Form. Keyboard shortcut:  [ALT + a] Notes: After the test pattern prints, check the alignment.  If the form is not aligned, make adjustments and click Align Form again. When the form is aligned correctly, proceed by clicking Print Report. The test pattern will print Xs in the middle or lower part of the Purchase Order Number box.  The first X should print against the left edge of the box.  The last X should print slightly outside the right end of the box.
  	To begin printing if the alignment is ok, click Print Report. Keyboard shortcut:  [ALT + p]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Purchase Order Print Sample.