Permanent Invoice Journal Instructions

Use the Permanent Invoice Journal Instructions to list the permanent invoices that have been entered, edit or deleted.  Use this journal to verify the transactions are entered correctly before running the Permanent Invoice Post.

Tips:

• Maintain a final copy of the journal for a complete audit trail.

• For more information about running reports, see Print View.

• For more information about the buttons on the toolbar, see the Report Writer Toolbar.

Directions:

To see directions for...

• Opening the Permanent Invoice Journal, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Daily Work.

  3.  Click Permanent Invoicing.

  4.  Click Journal.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [d] [i] [j].
  
  Or, if Permanent Invoice Entry is open, right-click for the shortcut menu where you can select Invoice Journal.

   

  Permanent Invoicing Journal Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  Permanent Invoice Journal Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Report Type	To select a report type, click a choice in the drop-down list. Detail Report - provides invoice detail for each invoice Summary Report - provides invoice summary information
  List Batch Codes Included	To report all batch codes, leave blank. Or, to report a list of batch codes, enter the first batch code and then click Add.  Continue entering in this way until you have entered all batch codes to report.
  Print Liquidated PO Totals?	To print liquidated purchase order totals, click to select the box. Or, to omit printing liquidated purchase order totals, leave this box blank.
  	To accept your entries and proceed with report selections, click OK or press [ENTER].
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

  After clicking OK, the following Report Writer window displays:

   

  

   

  Standard Invoice Journal - Report Writer Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Report Writer	Review the Report Writer prompts and make changes, if applicable. Tips: To send the report to the Print View window, enter the appropriate Printer Number (usually 5). For more information, refer to the Report Writer Overview.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To the report, click OK or press [ENTER].
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Permanent Invoice Journal Sample.