Permanent Invoice Post Instructions

Use the Permanent Invoice Post Instructions routine to finalize the invoicing process and to update the appropriate files with the invoice transactions.  Make sure you have printed the permanent invoice journal before running this routine.  The Permanent Invoice Post runs through the same process as the Standard Invoice Post with one difference.  At the end of the Permanent Invoice Post the invoice transactions are not deleted from the invoice transaction file.  They will remain in the invoice transaction file until they are no longer needed, at which point they can be deleted through Permanent Invoice Entry.

Notes:  

• Prior to beginning the Permanent Invoice Post routine make sure you have assigned the correct invoice and due dates for all transactions and have printed a final copy of the Invoice Transaction Journal.

• Maintain a copy of the Invoice Post Summary for a complete audit trail.

Directions:

To see directions for...

• Opening the Permanent Invoice Post Routine, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Daily Work.

  3.  Click Permanent Invoicing.

  4.  Click Post.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [d] [i] [p].
  
  Or, if Invoice Entry is open, right-click for the shortcut menu where you can select Invoice Post.

   

  Permanent Invoice Post Instructions Window Example:

  

   

   

• Choosing the Selections at the Prompt Window, click More.

   

  Permanent Invoice Post Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Have you printed the invoice journal?	To indicate that you have printed the invoice journal, click to select the box. Or, if you have not printed the invoice journal, click Cancel to return to the menu.
  GL Period	To specify the GL Period to post the invoices to, click a choice in the drop-down list.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To run the routine and generate the report, click Post or press [ENTER]. Keyboard shortcut: [ALT + p]  Important:  The Posting Summary prints Post Complete when the routine is finished.  Before closing the window, confirm that Post Complete printed and that all printed information is correct.
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

   

• Report Sample(s), click More.

   

  To see an example of the report, click Permanent Invoice Post Summary Sample.