Check Register Sample

The A/P Check Register lists the details of the A/P Checks that were printed. There are four versions or formats for the Check Register as shown below.

AP Check Register Version 1 - Check Number Summary

Check Register - Version 1 - Check Number Summary Fields Tip: To see more information about a field, click the hyperlink for the field name.
Check Number	Number of the printed check
Account	Vendor number and vendor name
Date Paid	A/P Check Date printed on the check
Amount	Accumulated dollar amount of all checks for the vendor
Register Totals Summary
Total Not Prepaid	Accumulated dollar amount of all checks written
Total Prepaid	Accumulated dollar amount of all checks that were prepaid
Grand Total	Accumulated dollar amount of all checks processed during the A/P check run Tip: The Grand Total dollar amount should equal the Total Not Prepaid amount and the Total Prepaid amount.

AP Check Register Version 2 - Check Number - Detail

Check Register - Version 2 - Check Number Detail Fields Tip: To see more information about a field, click the hyperlink for the field name.
Vendor #	Vendor number
Vendor Name	Vendor name
Check #	Number of the printed check
Invoice Date	Date of the invoice
Invoice #	Number of the invoice being paid
Gross Amount	Gross dollar amount for the check
Deductions	Deduction amounts for the check
Check Amt	Check dollar amount
Register Totals Summary
Total Prepaid	Accumulated dollar amount of all checks that were prepaid Tip: All prepaid checks print first with the accumulated prepaid dollar amount printing at the end of the prepaid checks.
Total Not Prepaid	Accumulated dollar amount of all checks not prepaid
Grand Total	Accumulated dollar amount of all checks processed during the A/P check run Tip: The Grand Total dollar amount should equal the Total Not Prepaid amount and the Total Prepaid amount.

AP Check Register Version 3 - Check Detail with Account Number

Check Register - Version 3 - Check Detail with Account Number Fields Tip: To see more information about a field, click the hyperlink for the field name.
Vendor #	Vendor number
Vendor Name	Vendor name
Check #	Number of the printed check
Invoice Date	Date of the invoice
Invoice #	Number of the invoice being paid
Gross Amount	Gross dollar amount for the check
Deductions	Deduction amounts for the check
Check Amt	Check dollar amount
Account #	The G/L Account Number or the Appropriations Account Number the check amount is distributed to
Register Totals Summary
Total Prepaid	Accumulated dollar amount of all checks that were prepaid Tip: All prepaid checks print first with the accumulated prepaid dollar amount printing at the end of the prepaid checks.
Total Not Prepaid	Accumulated dollar amount of all checks not prepaid
Grand Total	Accumulated dollar amount of all checks processed during the A/P check run Tip: The Grand Total dollar amount should equal the Total Not Prepaid amount and the Total Prepaid amount.

AP Check Register Version 4 - Account Number

Check Register - Version 4 - Account Number Fields Tip: To see more information about a field, click the hyperlink for the field name.
Account #	The G/L Account or the Appropriations Account and the account description the check amount is distributed to
Invoice Date	Vendor Number
Invoice #	Invoice Number
Dist Amount	Dollar amount for the portion of the invoice
Check #	Number of the printed check
Reference	Check dollar amount
Vendor #	Vendor number
Vendor Name	Vendor name
Account Total	The G/L Account or the Appropriations Account the check amount is distributed to
Register Totals Summary
Total Not Prepaid	Accumulated dollar amount of all checks not prepaid
Total Prepaid	Accumulated dollar amount of all checks that were prepaid
Grand Total	Accumulated dollar amount of all checks processed during the A/P check run Tip: The Grand Total dollar amount should equal the Total Not Prepaid amount and the Total Prepaid amount.

Selection Parameters for this Report Sample:
Sort Selection = 1. Check Number - Summary

Selection Parameters for this Report Sample:
Sort Selection = 2. Check Number - Detail

Selection Parameters for this Report Sample:
Sort Selection = 3. Check Detail with Account Number

Selection Parameters for this Report Sample:
Sort Selection = 4. Account Number