Hold-Release Single Invoices Maintenance

Opening Hold/Release Invoices Single Invoices Maintenance, click More.

1. Click Fund Accounting from the Menu Bar.

2. Click Daily Work.

3. Click Accounts Payable.

4. Click Hold/Release Single Invoices.

Tip: Or, use the keyboard shortcut: [ALT] [u] [d] [a] [s].

A/P Hold/Release Single Invoices Maintenance Window Example:

Changing the status or due date of an individual invoice for a vendor, click More.

To change the status or due date of the invoice:

Hold/Release Single Invoices Prompts Tip: To see more information about a field, click the hyperlink for the field name.
Vendor Number	Enter the Vendor Number for the vendor with the invoices. (6.0 numeric) Notes: The Vendor Name displays for your reference. To view all of the vendors with invoices, click Search. From the Search list you can select the desired vendor.
Sort	To sort the vendor invoices in ascending Due Date order, click to select the box. To omit sorting the vendor invoices and to display them in random Due Date order, de-select the box.
Invoice Number	Enter the invoice number for the appropriate invoice. (up to 10 characters)
	To view all of the existing invoices for the vendor, click Search. From the Search list you can select the invoice to edit. Keyboard shortcut: [ALT + r]
	To display the invoice for the vendor, click Retrieve, or press [ENTER]. Keyboard shortcut: [ALT + t]
Update Actions Panel
Due Date	To change the Due Date for the invoice, enter the new Due Date. (mmddccyy)
Status	To specify the new Status for the invoice, click to select the appropriate status in the drop-down list.
Update Actions	Action Options: To only update the Due Date for the invoice, click Update Due Date. To only update the Status for the invoice, click Update Status. To update both the Due Date and the Status for the invoice, click Both.
	To update the invoice with the specified Update Action, click Update. Keyboard shortcut: [ALT + u]
	To complete the update for the invoice, click Done. Keyboard shortcut: [ALT + d]
Invoice Inquiry Panel Tip: Use the Invoice Inquiry Panel to view the details of the invoice for the vendor.
Line #	Displays the number of the line assigned to the invoice item. Tip: You can use the Line number to identify the invoice item.
Account #	Displays the G/L Account Number or the Appropriations Account Number the invoice item is paid from.
Amount	Displays the dollar amount of the invoice item.
Reference	Displays the reference for the invoice item.
Due Date	Displays the date the invoice dollar amount is due.
Status	Displays the status of the invoice. Note: When you update the status of an invoice during this routine, you can view the updated status here.
1099 Cd	Displays the 1099 code associated with the invoice.
Check #	Displays the check number if the invoice is prepaid.
Invoice Date	Displays the date the highlighted invoice was generated. Tip: To display the invoice date, click to highlight the appropriate invoice line.
Description	Displays the reference for the highlighted invoice. Tip: To display the description, click to highlight the appropriate invoice line.
Detail Options
	To add the updated invoice line, click Add. Keyboard shortcut: [ALT + a]
	To complete the update for the invoice or invoices, click Done. Keyboard shortcut: [ALT + d]
Invoice Totals	Displays the total invoice amount for your reference.

Changing the status or due date for a portion of an invoice, click More.

CAUTION: To avoid losing data, you must click Add to save the changes to the data.

1. Enter the Vendor Number.

2. Click Sort.

3. Enter the Invoice Number of the invoice to be changed.

4. Click Retrieve .

5. Click to select the appropriate invoice line in the Invoice Inquiry Panel.

6. To update the date the invoice item is due, enter the new Due Date.
Or, to update the invoice item Status, click the appropriate choice in the drop-down list.

7. Click Add.

8. When changes are completed, click Done to clear the window and prepare for another entry.