Search
The Search routine searches a file and displays the items found in the Search list. You can use Search to find a record for maintenance or to find a specific code if you don't already know it. You can sort the Search list, select a specific record, and set conditions to narrow the results displayed in the Search list.
For additional information, click More.
Tips:
In certain cases, you can use Search to locate a specific file on your PC. For example, when you add a document to the User Console, you can search your system for the document file.
For efficiency, NDS Technical Support may direct you to change your Search Build Type setting, which is one of the System Parameters. Normally, you can leave the setting at the default value.
Directions:
The following procedure describes the basic steps for using Search.
1. Display the window for the type of data you want to search.
2. Start the Search routine using one of the following methods:
Click
File from the Menu
Bar, and then click Search.
Keyboard shortcut: [ALT]
[f] [r]
Or, click the Search button (also called the eyeball) on the Toolbar.
Or,
click the Search icon (also called the magnifying glass) next to a data
field (where available).
Keyboard shortcut: [CTRL
+ f]
Or,
click the Search button .
Keyboard shortcut: [ALT
+ r]
3. If you are prompted to refresh the Search list, click OK .
The following section describes the Search features in more detail.
Refresh: To learn about the Refresh function, click More.
The first time you perform a Search during the current session (for a specific type of record), you must confirm that you want to refresh (or build) the Search list. For subsequent searches of the same type, you will not see the prompt, but you can choose to refresh the Search list at the Search window.
Refresh Search List? | |
To build the Search list, click OK. | |
To cancel the Search routine and return to the
original window, click Cancel. |
Basic Search Functions: To learn about the basics, such as Select and Sort, click More.
Basic Search Functions | |
Function |
Description |
The Active Field name appears in a raised box in the upper left corner of the Search window. Example: Tax Account is the Active Field. Notes:
| |
Use Select to quickly navigate to a record and then to automatically return the selected record values to the original file maintenance window. Note: Select only applies to the Active Field currently displayed. To select a record for maintenance, use one of the following methods:
| |
Note: Sorting a field causes it to become the Active Field, which is displayed in the upper left corner of the Search window.
| |
To print the Search list as it currently appears
in the window, click the File
menu, and then click Print. Caution: Depending on the size of the file, the report can be quite lengthy. You can limit the records by setting Search Conditions. | |
You can refresh the Search list to display recent file maintenance changes or to activate new Search Conditions. To rebuild the Search list, click Refresh. | |
To close the Search window, use one of the following methods:
|
Advanced Search Functions: To learn about additional features, such as choosing the Displayed Fields and setting Search list conditions, click More.
Advanced Search Functions | |
Function |
Description |
To choose which fields display in the Search list: 1. Click
the Fields menu and you will see
a list of available fields in the top portion of the menu. 2. Select or de-select the fields as follows:
3. To rebuild the Search list with the new fields, click Set View. Notes:
| |
To lock in your search settings (for the displayed
fields and column size), click
the File menu and then click Save Preferences. Notes:
| |
To activate any changes to the displayed fields and column widths, click the Fields menu, and then click Set View. | |
To change the displayed fields and column widths to the default program settings, click the Fields menu, and then click Reset View. | |
For more information about entering criteria to limit the records displayed in the Search list, see Search Conditions. To open the Search Conditions window, click the
Options menu, and then click Condition. | |
To change the width of a column, use one of the following methods:
1. Point anywhere in the Search list. 2. Click the right mouse button to display the shortcut menu. 3. Click Set Column Size. Tip: To lock in the new column sizes, use Save Preferences. | |
To move a column, drag the column heading to the left or to the right of another column. | |
View Record Values can help identify fields containing invalid data. | |
The Properties command is available on the shortcut menu (mouse right-click) for the window. Note: This feature is for use by NDS Technical Support. |