A/P Check Print Instructions

Use the A/P Check Print Instructions to print the Accounts Payable checks that were prepared during Check Preparation.

Note:  A/P Checks can be printed in several different formats including formats for both laser and pin-feed type printers.  The print format is controlled by the Company Control Options A/P Check Format setting.  For more information, contact NDS Technical Support.

Directions:

To see directions for...

• Opening the A/P Check Print Instructions, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Daily Work.

  3.  Click Accounts Payable.

  4.  Click Check Print.

  5.  Click A/P Check Print.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [u] [d] [a] [p] [p].

   

  A/P Check Print Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  A/P Check Print Instructions Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Check Date	Enter the date to print on the checks. (mmddccyy - slashes and century optional)
  Beginning Check Number	Enter the check number of the first check to print. (8.0 numeric)
  Last Good Chk# (for restart)	If this is not a restart, press [TAB] to skip.  If your check run aborted unexpectedly, perhaps during a printer jam, you can restart it.  Enter the last good Check Number that printed.  (8.0 numeric) Note: When you run a restart, make sure that all your other options are the same as the original print run. Example: If your printer jammed on Check Number 4075, enter 4074 during the restart to indicate it was the last good check to print.  The reprint will start with Check Number 4075.
  Sort By	To specify how the checks should sort and print, click a choice in the drop-down list. Sort Options: 1. Vendor Number - Prints the checks in vendor number order 2. Vendor Name - Prints the checks alphabetically by vendor name
  Check Message	To include an optional printed message on each check, enter the text for the message. (up to 30 characters)
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

  A/P Check Print Alignment Step

  After clicking Print, the following window displays:

  Important:  The alignment test only pertains to checks printed with a pin-feed type of printer.  You do not align checks printed on a laser printer.

   

  

   

  A/P Check Print Instructions - Align Forms Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  	To check the check alignment by printing a test pattern on a sample check, click Align Form. Keyboard shortcut:  [ALT + a] Notes:  After the test pattern prints, check the alignment.  If the form is not aligned, make adjustments and click Align Form. When the form is aligned correctly, proceed by clicking Print Check. The Test Pattern prints ****s for the dates and dollar amount locations on the check.
  	To begin printing the checks when the checks are correctly aligned, click Print Checks. Keyboard shortcut: [ALT + p]

   

• Report Sample(s), click More.

   

  To see an example of the report, click A/P Checks Print Sample.