Appropriation Entry

Use Appropriation Entry to manually enter new appropriation amounts.  Once the Fiscal Year End procedures have been completed, all Appropriation and Revenue Masters in the Current year are clear and the new amounts need to be entered.  

Notes:

• Generally, entering Appropriation amounts and revenue amounts (during Update New Estimated Receipts or Revenue Master Maintenance) is step six in the year end process.

• To automatically transfer appropriation amounts from the budgeting programs run the Update Appropriation Masters from Appropriation Budget File within the Fund Accounting Budgeting module.  If you do not have budget figures available at this time, you can process work and run a negative unexpended balance until the Council/Government approves the budget and then use the Mid-Year Appropriation Entry routine to enter your appropriation amounts.

• Do not use this utility if an amount already exists for the Appropriation Master.  If an entry is made on an account with a balance, it is noted in the entry window.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Appropriation Entry, click More.

   

  1.  Click Utilities from the Menu Bar.

  2.  Click Fiscal Year End.

  3.  Click Appropriation Entry.
  
  Or, use the keyboard shortcut:  [ALT] [t] [f] [e].

   

  Appropriation Entry Window Example:

  

   

• Entering Appropriation Amounts, click More.

   

  To enter appropriation amounts:

  1.  In the Account Number field, enter the Appropriation Account Number and click Retrieve .

  2.  In the Appropriation Amount box, enter the amount to be appropriated.

  3.  Click Save to complete the entry.

  4.  Continue entering the account numbers and amounts.  When finished, press ESC or click Close .

   

  1. In the Account Number box, type an appropriation account number and click Retrieve.
      

  2. In the Appropriation Amount box, type the amount to be appropriated and click Save.
      

  3. Continue entering the account numbers and amounts.  When finished, press ESC or click .

   

   

• Entering Revenue Amounts, click More.