Vehicle Receipts Cash Adjustments Entry

Use Vehicle Receipts Cash Adjustments Entry to maintain adjusting entries to correct state fees that are incorrectly entered, but that have already been sent to the state.  The adjustments or corrections are included in the cycle reports as cash adjustments and are included as a cash adjustment total on the Vehicle Receipts Print Journal.

Note:  Typically you will not make adjusting cash entries on a daily basis.  

Directions:

To see directions for...

• Opening Vehicle Receipts Cash Adjustments Entry, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click Vehicle Receipts.

  3.  Click Cash Adjustments Entry.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [k] [r] [a].

   

  Vehicle Receipts Cash Adjustment Entry Window Example:

  

   

• Creating a New Cash Adjustment Entry, click More.

   

  To create a new record click New.
  Tip:  To indicate that you are building a new vehicle receipts cash adjustment transaction, New  displays next to Save button.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Vehicle Receipts Cash Adjustment Entry Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Adjustment Amount	Enter the dollar amount of the cash adjustment. (7.2 numeric) Note:  If the adjustment amount represents money that is not being sent to the sate, then enter the adjustment amount as a (-) negative amount.   Example:  -56.95
  Clerk Initials	Enter the initials of the clerk or operator who is making the cash adjustment. (up to 3 characters)
  Form Print	If the form printed originally, click Y.  Otherwise, click N.
  Adjustment Reason	Enter the reason the cash adjustment is being made. (up to 59 characters, up to 7 lines)
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT+s]
  	Caution:  To avoid losing data, you must save new or changed records.
  	To view all of the existing vehicle receipts cash adjustment entries, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT+r]
  	To clear the Cash Adjustment Entry fields to allow a new cash adjustment to be created, click New or press [ENTER]. Keyboard shortcut:  [ALT+t]

• Editing an Existing Cash Adjustment Entry, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, click Search  to see a list of cash adjustments.  Select the appropriate adjustment transaction from the list.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Cash Adjustment Entry, click More.

   

  Note: Delete is currently unavailable.