Vehicle Receipts Print Journal Instructions

Use the Vehicle Receipts Print Journal to list all of the vehicle registration transactions that are in the Vehicle Receipts Transaction file.  This includes all the transactions that have been entered during any of the transaction wizards and generated during the Rapid Renewal Import routines.  Although you can print the journal at any time, you should print a final version during the Daily Cash-Up process before performing the Vehicle Receipts Post.  Use this journal to proof your entries and to provide a cash audit trail.

Notes:  

• After you have printed the Vehicle Receipts Print Journal and while the daily cash-up is in progress, clerks can enter vehicle registrations using the Next Day feature.

• Maintain a final version of the Vehicle Receipts Print Journal for a complete audit trail.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening the Vehicle Receipts Print Journal, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click Vehicle Receipts.

  3.  Click Journal.
  
  Or, use the keyboard shortcut:  [ALT] [k] [r] [j].

   

  Vehicle Receipts Print Journal Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  Vehicle Receipts Print Journal Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Sort	To specify how the report is sorted, click a choice: Clerk Initials - Sorts and prints transactions alphabetically by clerk initials. Owner Name - Sorts and prints transactions alphabetically by last name. Receipt # - Sorts and prints transactions in receipt number order.
  Level	To list the associated details for the transactions, click to select Detail.  To list only transaction summary information on the journal, click to select Summary.
  Clerk Page Break	To start a new page when new clerk initials are encountered, click to check the Clerk Page Break box.  To continue printing on the same page when a new clerk is encountered, leave this box blank.
  Clerk Initials	To only report the transactions for a specific clerk, enter the clerk initials. (up to 3 characters) To report transactions for all clerks, leave this field blank.
  	To begin printing, click Print. Keyboard shortcut:  [ALT + p]
  	To generate the report to the screen, click Print View.
  	To escape from the print routine, click Cancel. Keyboard shortcut:  [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Vehicle Receipts Print Journal Sample.