Vehicle Receipts Post

Use the Vehicle Receipts Post to update various Motor Vehicle Registration files including the motor vehicle history file, the vehicle master file, the Fee Codes, the Class Codes, and the General Ledger Journal file with the vehicle registration transactions.  This includes all transactions entered with any of the transaction wizards and the next day transactions that were transferred to the regular receipts file during the previous Vehicle Receipts Post.  In addition, a Vehicle Receipts Post Summary is generated during this routine.

 Important:

• Prior to beginning the Vehicle Receipt Post make sure that you have entered all the vehicle receipts transactions and have printed and approved the Vehicle Receipts Print Journal.

• Usually, you run the post daily, near the end of business hours.  For information about the timing and sequence of vehicle receipts tasks, see Daily Cash-up Procedure.

• Review and maintain the Vehicle Receipts Post Summary for a complete audit trail.

• While the post is in progress, you can not enter any vehicle receipts until the post is complete.

• Vehicle Receipts Post:

• Updates Fee Codes:  Updates Daily, Cycle and YTD amounts with fee amounts for appropriate Fee Codes

• Updates Class Code Detail:  Updates Daily, Cycle and YTD amounts with appropriate amounts

• Creates a history record in motor vehicle history file

• Creates journal entries for the GL Journal Period specified
  Note:  The GL Table contains the GL Accounts and Revenue accounts for creating the GL journal entries.

• Updates the following appropriation revenue files:

• Revenue Master

• Revenue Detail

• Revenue Monthly

• Clears the receipt transaction file

• Copies the next day receipt transactions into the daily receipt transaction file

• Clears the next day receipts file

Directions:

To see directions for...

• Opening the Vehicle Receipts Post, click More.

  1.  Click Daily Work from the Menu Bar.

  2.  Click Vehicle Receipts.

  3.  Click Post.
  
  Or, use the keyboard shortcut:  [ALT] [k] [r] [p].

   

  Vehicle Receipts Post Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  Vehicle Receipts Post Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Post Date	To accept today's date displayed as the vehicle receipts post date, press [TAB] or enter another date as the post date. (mmddccyy - slashes and century optional)
  GL Period	Enter the General Ledger Period number that the generated vehicle receipts GL journal entries will be posted to. (1-13)
  	To begin the posting process, click Proceed, or press [ENTER]. Keyboard shortcut:  [ALT + p]
  	To escape from the routine: Click Cancel. Keyboard shortcut:  [ALT + c] Or, click Close .
  Server Process Status	Displays information pertaining to the various phases of the Post process to guide you.
  	Note:  The status displays Complete when the process is ended.  In addition, the Message window displays Process Ended and Time Ended to alert you when the routine is complete.
  	To close the Vehicle Receipts Post Window when the routine is complete, click Close .  Important: Before closing the window, review all messages that display and confirm that the Post Summary is correct.

   

• Report Sample(s), click More.

   

  To see an example of the report, click Vehicle Receipts Post Printout Sample.