GL Table Maintenance

Use GL Table Maintenance to maintain to maintain General Ledger Account Numbers or the Revenue Account Numbers used by the Vehicle Receipts Post to create journal entries for registration and excise tax fees.

Notes:  

• During installation NDS will work with your facility to determine your account numbers that should be maintained in this table.  Generally, once the values for the GL Table are set, you will not change the account numbers unless you change your accounting procedures.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening GL Table Maintenance, click More.

   

  1.  Click File Maintenance from the Menu Bar.

  2.  Click Tables.

  3.  Click GL Table.

   

  GL Table Maintenance Window Example:

  

   

• Creating a New GL Table, click More.

   

  Note:  You can not create a new GL Table.  The necessary table is created during the software installation and updates.  To edit the GL Table, see the instructions for editing later in this topic.

   

• Editing an Existing GL Table, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, simply open GL Table Maintenance.  The record automatically displays.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

  GL Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Description, which is the full name of the table.  (up to 79 characters)
  Registration Fee	Enter the General Ledger Account for the Registration Fee. (up to 20 characters)
  Excise Fee	Enter the General Ledger Account or Revenue Account Number for the Excise Fee. (up to 20 characters)
  Local Fee	Enter the General Ledger Account for the Local Fee. (up to 20 characters)
  Revenue Control	Enter the General Ledger Account for the Revenue Control account. (up to 20 characters)
  Cash	Enter the General Ledger Account for the Cash account. (up to 20 characters)
  Money	Enter the General Ledger Account for the Money Adjustment account. (up to 20 characters)

   

• Deleting an Existing GL Table, click More.

   

  Note:  To maintain data integrity, you can not delete the GL Table.  For more information, contact NDS Technical Support.