Employer's Contribution Report Instructions

Use the Employer's Contribution Report to print wage information for tax purposes.  There is an option to rebuild the history, which you should perform each quarter before printing the report.

For additional information, click More.

Directions:

To see directions for...

• Opening the Employer's Contribution Report, click More.

   

  1. Click Reporting from the Menu Bar.

  2. Click Government Reports.

  3. Click Employer's Contribution Report.
     
     Or, use the keyboard shortcut:  [ALT] [e] [g] [e].

   

  Employer's Contribution Report Window Example:

  

   

  Rebuild History Window Example:

  

   

  Report Writer Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Procedure:

  1. Fill in the Employer's Contribution Report prompts described below.

  2. If applicable, click Rebuild From History and fill in the prompts described below.

  3. Click Continue to display the Report Writer.

  4. Review the Report Writer prompts and make changes, if applicable.
     Tips:

  5. To send the report to the Print View window, enter the appropriate Printer Number (usually 5).

  6. For more information, refer to the Report Writer Overview.

  5. Click OK to run the report.

   

  Employer's Contribution Report Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Example:  Report Prompt:
  Quarter	To specify the quarter of the year to include in the report, click one of the options in the drop-down list.  (1 through 4) Tip:  The system displays the quarter end date.
  Employee Activity By	To specify how to determine the employment status (active or not), click one of the following options in the drop-down list: 1 - Employee Monthly Totals:  Determines employment status (as of the 12th day of the month) based on non-zero earnings on the Employee Monthly Totals records. 2 - Employee Pay History Detail:  Determines employment status (as of the 12th day of the month) based on the detailed history records for the weeks within the selected quarter.
  Last History Update	Displays the date the history was last calculated for option 2 - Employee Pay History Detail.
  Include Employees With Zero QTD Earnings	Specify if you want to print employees with no earnings: To include employees with no earnings for the quarter-to-date, select the box. To exclude employees with no earnings for the quarter-to-date, de-select the box.
  	To recalculate the employment activity, click Rebuild from History. Tips: The History Rebuild prompt described below appears only when you click this button. This button is only active for option 2 - Employee Pay History Detail. You should rebuild the history at the end of each quarter before printing the report.  However, rebuilding it other times is permissible, although the data is only meaningful at quarter-end. If no payroll work has been posted since the last rebuild from history and the current quarter is the same as the quarter being reported, do not click the button.
  	After entering the report prompts, click Continue to display the Report Writer prompts. Keyboard shortcut: [ALT + o]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]
  Example:  History Rebuild Prompt:
  Quarter	To specify the quarter of the year to rebuild click one of the options in the drop-down list.  (1 through 4)
  Year	Enter the year.  (CCYY)
  	After entering the report prompts, click Continue to display the Report Writer prompts. Keyboard shortcut: [ALT + o]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Employer's Contribution Report Sample.