MSR Summary FM

Use MSR Summary FM to view and maintain if necessary the MSR totals information in the MSR export work file.  The Summary totals record is generated during the MSR Build Export Work File - Enhanced routine.  If you make changes to the MainePERS employee detail during the MSR Detail FM routine that will affect the summary totals you must remember to run the Recalculate Summary Record Totals routine.  You can then use this routine to verify that the totals information is correct.

Tips:  

• For information on the timing and sequence of MSR Magnetic Filing tasks, see MSR Magnetic Filing Procedure.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening MSR Summary FM, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Government Reports.

  3. Click MSR Magnetic Filing.

  4. Click MSR Summary FM.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [e] [g] [m] [s]

   

  MSR Summary File Maintenance Window Example:

  

   

• Creating a new MSR Summary Record, click More.

   

  Note:  You cannot create a new MSR Summary Record.  The necessary information is created during the Build MSR Export Work File routine.  To maintain the table, see the instructions for editing later in this topic.

   

• Editing an existing MSR Summary Record, click More.

   

  CAUTION:  To avoid losing data, you must save changed records.

  MSR Summary File Maintenance Prompts Options Tip: To see more information about a field, click the hyperlink for the field name.
  Report Selection	To specify magnetic report criteria to edit, click the number in the drop-down list or simply type the number in the field.
  Transmitter Code	Displays the employer transmitter code.  To edit, simply enter the new transmitter code. (up to 30 characters)
  Employer Code	Displays the Employer Code.  To edit, simply enter the new employer code. (up to 14 characters)
  MSRS Reporting Cycle	Displays the MainePERS reporting cycle.  To edit, click the appropriate MSRS reporting cycle in the drop-down list.
  Payroll Cycle	Displays the MainePERS payroll cycle.  To edit, click the appropriate payroll cycle in the drop-down list.
  Report MM/YYYY	Displays the month and year for the reporting period.  To edit, enter the appropriate month and year. (mmyy)
  Employer Name	Displays the name of the employer, municipality or school district. To edit, enter the employer code. (up to 10 characters)
  Pay Date 1 Reported	Displays the period ending date for the pay period included in the export work file.  To edit, enter the new pay date 1. (mmddyy, slashes and century optional)
  Pay Date 2 Reported	Displays the period ending date for the pay period included in the export work file.  To edit, enter the new pay date 2. (mmddyy, slashes and century optional)
  Pay Date 3 Reported	Displays the period ending date for the pay period included in the export work file.  To edit, enter the new pay date 3. (mmddyy, slashes and century optional)
  Pay Date 4 Reported	Displays the period ending date for the pay period included in the export work file.  To edit, enter the new pay date 4. (mmddyy, slashes and century optional)
  Pay Date 5 Reported	Displays the period ending date for the pay period included in the export work file.  To edit, enter the new pay date 5. (mmddyy, slashes and century optional)
  Basic Insurance Rate	Displays the basic monthly insurance rate established by MainePERS.
  Adj To Grant Funded Compensation	Displays the total adjustment to grant funded compensation.  To edit, enter the new adjustment amount. (7.2 numeric)
  Adj To Grant Funded Contributions	Displays the adjustment amount to grant funded contributions. To edit, enter the adjustment amount. (7.2. numeric)
  Insurance Premium Basic	Displays the total dollar amount of the basic insurance premium and can not be edited.
  Insurance Premiums Supplemental	Displays the total dollar amount of the supplemental insurance premium and can not be edited.
  Insurance Premium Dependent	Displays the total dollar amount of the dependent insurance premium and can not be edited.
  Insurance Premiums Retiree	Displays the total dollar amount of the retiree insurance premium and can not be edited.
  Total Life Insurance	Displays the accumulated dollar amount of the above listed insurance amounts.
  Total Retirement Contribution	Displays the total dollar amount of the retirement contribution and can not be edited.
  Additional Retirement Contribution	Displays the total dollar amount of the additional retirement contribution and can not be edited.
  Grant Funded Compensation	Displays the total dollar amount for the grant funded compensation.  To edit, enter the amount. (8.2 numeric)
  Grant Funded Contributions	Displays the total dollar amount for the grant funded contributions.  To edit, enter the amount. (8.2 numeric)
  Earnable Compensation	Displays the total dollar amount for the earnable compensation and cannot be edited.
  Employer Paid Total Compensation	Displays the total dollar amount of the employer paid compensation and cannot be edited.
  Total Detail Records	Displays the number of covered employees included in the MSR export work file and can not be edited.
  	To save the changes to the summary record totals, click Save. Keyboard shortcut:  [ALT + s]

   

• Deleting an existing MSR Summary Record, click More.

   

  Note: To maintain data integrity you can not delete the MSR Summary Record.